Production Administration Assistant (Renewal Contract role)

通用磨坊股份有限公司; Sha Tin, Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

General Mills in Hong Kong is seeking a Production Administration Assistant to support production and operations, coordinating with internal teams, vendors, and warehouse partners. The role emphasizes accurate records, timely reporting, and strong data handling.

Qualifications include a Diploma or above in a related field, 1–2 years in relevant admin/ops, and proficiency in Excel. English and Chinese language skills (Cantonese/Mandarin) are required for effective communication.

Qualifications

• Diploma or above in Business Administration, Operations, or Supply Chain.
• 1–2 years of admin or operational support experience in manufacturing or logistics.
• Excellent MS Office skills, especially Excel, Word, PowerPoint.
• Good English and Chinese (Cantonese/Mandarin) communication.

Responsibilities

• Provide administrative and operational support for daily production activities.
• Coordinate with internal departments, warehouse teams, suppliers and external vendors to ensure smooth operations.
• Prepare and maintain various operational and production reports (inventory, production, delivery, purchasing).
• Perform data entry and ensure accuracy and timeliness of information.
• Assist in processing purchase orders and tracking related documentation.
• Maintain attendance records, leave administration, and other production admin documents.
• Support inventory monitoring and stock-related communications.
• Assist in ad hoc projects, audits, and administrative tasks as required.
• Ensure compliance with company policies and proper documentation of processes.

Skills

Excel

Attention to detail

Communication

Stakeholder management

Education

Diploma or above in Business/Operations/Supply Chain

Tools

SAP

Job description

COMPANY OVERVIEW

We exist to make food the world loves. But we do more than that. Our company is a place that prioritizes being a force for good, a place to expand learning, explore new perspectives and reimagine new possibilities, every day. We look for people who want to bring their best — bold thinkers with big hearts who challenge one another and grow together. Because becoming the undisputed leader in food means surrounding ourselves with people who are hungry for what’s next.

COMPANY OVERVIEW

We exist to make food the world loves. But we do more than that. Our company is a place that prioritizes being a force for good, a place to expand learning, explore new perspectives and reimagine new possibilities, every day. We look for people who want to bring their best, bold thinkers with big hearts who challenge one another and grow together. Because becoming the undisputed leader in food means surrounding ourselves with people who are hungry for what’s next.

At General Mills , the days are fast, fun and rewarding. Purpose matters because we’re here to grow, drive value and make food the world loves. Our story is one of people, because people are behind everything we do. So bring it all: your innovative ideas, unique talents and desire for impact. Fuel our success with your hunger for what’s next.

As Hong Kong continues to be a key growth market for our business, we are looking for a Production Administration Assistant to support our production and operational activities. This role plays an important part in ensuring efficient coordination between internal teams, vendors, and warehouse partners while maintaining accurate records and reporting.

We offer excellent career development opportunities, a collaborative and caring culture, and flexible work arrangements. Join us and contribute to the success of General Mills in Hong Kong.

This is a fixed-term contract position with an expected employment period from 1 September 2026 to 30 September 2027. Subject to business needs and satisfactory performance, the contract may be renewed upon expiry.

Responsibilities

• Provide administrative and operational support for daily production activities.
• Coordinate with internal departments, warehouse teams, suppliers, and external vendors to ensure smooth operational execution.
• Prepare and maintain various operational and production reports, including inventory, production, delivery, and purchasing records.
• Perform data entry and ensure accuracy and timeliness of operational information.
• Assist in processing purchase orders and tracking related documentation.
• Maintain attendance records, leave administration, and other production team administrative documents.
• Support inventory monitoring and facilitate communication on stock-related matters.
• Assist in ad hoc projects, audits, and administrative assignments as required.
• Ensure compliance with company policies and maintain proper documentation for operational processes.

Requirements

• Diploma or above in Business Administration, Operations Management, Supply Chain, or related disciplines.
• 1-2 years of relevant administrative or operational support experience; experience in manufacturing, food production, logistics, or warehouse operations is an advantage.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Strong data management skills with good attention to detail and accuracy.
• Good communication and interpersonal skills, with the ability to work effectively with different stakeholders.
• Self-motivated, responsible, and able to work under pressure in a fast-paced environment.
• Knowledge of SAP or other ERP systems will be an advantage.
• Good command of written and spoken English and Chinese (Cantonese and Mandarin).

ELIGIBILITY

Applicants must meet minimum age qualifications in the country in which the job is located.

ELIGIBILITY

Applicants must meet minimum age qualifications in the country in which the job is located.