Postgraduate Programs Admin & Secretariat Officer

Eduhk; Hong Kong; On-site; HKD 312,000 - 558,000; Full time

Job summary

EdUHK’s Graduate School seeks an Executive Officer I/II to provide comprehensive administrative support for postgraduate programmes. The role includes assisting admissions, coordinating timetabling, drafting policies and reports, and serving as secretary to boards and committees.

The appointee will mentor junior staff and liaise with management, departments and external bodies. The ideal candidate holds a Bachelor's degree with about 7 years of relevant experience in university administration,

Qualifications

• Bachelor’s degree with preferably 7 years of post-qualification full‑time working experience, ideally within a university‑level administrative setting.
• Excellent interpersonal and communication skills; experience supervising junior staff; ability to work independently and as a team coordinator/member; manage multiple tasks under tight timelines; fluent in English and Chinese (Putonghua).

Responsibilities

• Provide administrative support to postgraduate programmes.
• Assist in admission exercises, timetabling, and planning course-related matters.
• Draft policies and guidelines; write administrative papers and reports.
• Mentor junior staff; supervise staff as needed.
• Liaise with programme management personnel, departments and external bodies.
• Perform other duties as assigned by the supervisor.

Skills

Interpersonal skills

Communication skills

Staff supervision

Independent work

Team coordination

Education

Bachelor's degree

Job description

EdUHK’s Graduate School seeks an Executive Officer I/II to provide comprehensive administrative support for postgraduate programmes. The role includes assisting admissions, coordinating timetabling, drafting policies and reports, and serving as secretary to boards and committees.

The appointee will mentor junior staff and liaise with management, departments and external bodies. The ideal candidate holds a Bachelor's degree with about 7 years of relevant experience in university administration,