Part-time Executive Assistant II

Technological and Higher Education Institute of Hong Kong; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

The Technological and Higher Education Institute of Hong Kong invites applications for an Administrative Officer to provide essential support across filing, course administration, student affairs, and event coordination.

The role also covers handling enquiries at counter services, promoting courses, and offering secretarial support to senior staff. Immediate availability preferred; closing date 30 September 2026.

Qualifications

• HKDSE with 5 subjects including English, Chinese and Mathematics or equivalent.
• Alternative qualifications: HKCEE with 5 subjects including English, Chinese and Mathematics; Diploma Yi Jin; Project Yi Jin; or Foundation studies.
• Proficiency in MS Word, MS Excel, MS PowerPoint and Chinese word processing.
• Good command of Chinese and English; Putonghua preferred.

Responsibilities

• Support in filing, general/course administration and related clerical tasks.
• Assist with student affairs, admissions, course promotion or events.
• Handle enquiries and provide counter services; support activities and events.
• Provide secretarial and administrative support for senior staff.

Skills

Communication skills

Team player

Customer-oriented

Independent worker

Bilingual English/Chinese

Education

HKDSE or equivalent

HKCEE five subjects including English/Chinese/Math

Diploma/Certificate/Foundation studies

Higher Diploma/Associate Degree

Tools

MS Word

MS Excel

MS PowerPoint

Chinese word processing

Job description

Major Duties:

• (a) To provide support in one or more of the following areas:
• (i) filing, general / course administration;
• (ii) student affairs and student admissions;
• (iii) course promotion or event organisation;
• (iv) secretarial and administrative support for senior level staff;
• (b) To handle enquiries and provide counter services;
• (c) To support activities and events.

Requirements:

• (a) (i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR
• (ii) Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR
• (iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Maths Plus / Project Yi Jin; OR
• (iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR
• (v) A recognised Associate Degree / Higher Diploma or above.
• * Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
• ^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.
• (b) Proficiency in the use of computer software application, such as MS Word, MS Excel, MS PowerPoint and Chinese word processing;
• (c) Good command of Chinese and English, preferably with knowledge of Putonghua;
• (d) Good communication, interpersonal and organisational skills;
• (e) Ability to work independently and be a good team player; and
• (f) Good work initiative and be customer-oriented.

Notes:

• (1) The appointee(s) may be required to perform duties outside normal office hours and / or outside office.
• (2) Immediate availability is preferred.

Closing date for application: 30 September 2026