Executive Officer I/II

Eduhk; Hong Kong; On-site; HKD 312,000 - 558,000; Full time

Job summary

EdUHK’s Graduate School seeks an Executive Officer I/II to provide comprehensive administrative support for postgraduate programmes. The role includes assisting admissions, coordinating timetabling, drafting policies and reports, and serving as secretary to boards and committees.

The appointee will mentor junior staff and liaise with management, departments and external bodies. The ideal candidate holds a Bachelor's degree with about 7 years of relevant experience in university administration,

Qualifications

• Bachelor’s degree with preferably 7 years of post-qualification full‑time working experience, ideally within a university‑level administrative setting.
• Excellent interpersonal and communication skills; experience supervising junior staff; ability to work independently and as a team coordinator/member; manage multiple tasks under tight timelines; fluent in English and Chinese (Putonghua).

Responsibilities

• Provide administrative support to postgraduate programmes.
• Assist in admission exercises, timetabling, and planning course-related matters.
• Draft policies and guidelines; write administrative papers and reports.
• Mentor junior staff; supervise staff as needed.
• Liaise with programme management personnel, departments and external bodies.
• Perform other duties as assigned by the supervisor.

Skills

Interpersonal skills

Communication skills

Staff supervision

Independent work

Team coordination

Education

Bachelor's degree

Job description

Executive Officer I/II – (2600729)

Graduate School

The appointee will be responsible for providing administrative support to postgraduate programmes. Main duties include providing programme support, supporting the admission exercises, planning course-related matters and timetabling, drafting policies and guidelines, writing administrative papers and reports, assisting in the planning and implementation of postgraduate programmes; serving as Secretary to Boards and Committees; mentoring junior-ranked staff; liaising with programme management personnel, departments and external bodies; and performing any other duties as assigned by the supervisor.

Applicant should have a Bachelor’s degree with preferably 7 years of post-qualification full‑time working experience, ideally within a university‑level administrative setting, preferably in providing administrative support to postgraduate programmes or in supporting admission exercises. He/She should also have good interpersonal and communication skills, experience in supervising junior staff, the ability to work independently and as a good team coordinator and member as well as to handle multiple tasks in an organised manner; be highly proficient in both English and Chinese (including Putonghua), and able to work under a tight timeline. Applicant with working experience in local tertiary education institutions is preferred.
Salary will be commensurate with qualifications and experience.

Initial appointment will be made on a fixed‑term contract. Fringe benefits include the University’s Voluntary Contributions to MPF Scheme or a contract‑end lump sum payment (totaling up to 10% of the basic salary), leave, medical and dental benefits.

Further information about the University is available at http://www.eduhk.hk

EdUHK is an Equal Opportunities Employer.

Primary Location

: Tai Po

Job

: Admin and Support

Organization

: Graduate School

Job Posting

: Aug-21-2026