Assistant Executive Officer, Academic Registry

Hong Kong Baptist University; Hong Kong; On-site; HKD 246,000 - 335,000; Full time

Job summary

Hong Kong Baptist University invites applications for the role of Assistant Executive Officer (26270068) to support the Academic Affairs and Undergraduate Studies sections. You will assist with enrolment, class scheduling, course registration, examinations, and graduation processes.

The appointee will handle student applications, provide support for meetings and events, and respond to enquiries. A recognised degree with 1–2 years' experience is required; good English/Chinese skills and MS Office

Qualifications

• A recognised degree is required.
• 1–2 years of work experience preferred.
• Good communication and interpersonal skills with English and Chinese proficiency.

Responsibilities

• Assist Executive Officers and others in planning and providing support for undergraduate programme administration (enrolment, class scheduling, course registration, examinations, graduation).
• Process student applications (change of study, unit transfer, exemptions, leave of absence, official documents).
• Provide support for committee meetings and events organised by the Academic Registry.
• Provide counter and hotline services; handle enquiries and complaints.
• Perform other duties as assigned.

Skills

Communication

Interpersonal skills

Bilingual English/Chinese

MS Word

MS Excel

PowerPoint

Education

Recognised degree

Tools

MS Word

MS Excel

PowerPoint

Job description

ACADEMIC REGISTRY

Assistant Executive Officer (26270068)

The appointee is expected to provide administrative support to the Academic Affairs Section and the Undergraduate Studies Section.

Responsibilities

• Assist Executive Officers and/or other members of the Section in the planning and provision of support to key areas of undergraduate programme administration, e.g. student enrolment, class scheduling, course registration, examinations, graduation, etc., and other student matters;
• Process student applications concerning their studies, e.g. change of study programme, unit transfer, course exemption, leave of absence, official documents, etc.;
• Provide support for committee meetings and activities/events organised by the Academic Registry;
• Provide counter and hotline services; handle enquiries and complaints; and
• Perform any other duties as assigned.

Requirements

• A recognised degree, with one to two years of work experience;
• Self-motivated and organised, with the ability to work independently and a strong sense of responsibility;
• Good communication and interpersonal skills, and proficient in written and spoken English and Chinese (including Putonghua); and
• Skilled in computing applications (including Microsoft Word, Excel, PowerPoint).

Shortlisted candidates will be invited to attend a written test.

The initial appointment will be offered on a fixed-term contract of two years. Re-appointment thereafter will be subject to mutual agreement.

Salary will be commensurate with qualifications and experience.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Closing date:25 September2026