Personal Assistant to the CEO

Sky Express Creations Limited; Hong Kong; On-site; HKD 300,000 - 540,000; Full time

Job summary

Sky Express Creations Limited in Hong Kong seeks an experienced Executive Personal Assistant to support a C-suite leader. You will manage calendars, plan travel, and handle confidential tasks with precision and discretion.

The role requires exceptional organization, adaptability, and strong communication. You will coordinate personal and professional scheduling, oversee logistics with staff and service providers, and maintain meticulous expense tracking and budgeting support.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Journalism, or related field.

Responsibilities

• Lifestyle & Errand management including personal shopping and gift sourcing.
• Calendar and lifestyle scheduling for personal, medical, family, and social events.
• Property and household liaison with contractors and service providers for multiple properties.
• Domestic operations and logistics coordination with domestic staff and company drivers.
• Financial administration including bills, payroll, budgets and expense reporting.
• Confidentiality & Integrity: protect and manage highly personal information with absolute integrity.

Skills

Discretion

Organization

Adaptability

Communication

Time management

Problem solving

Education

Bachelor’s degree in Business Administration, Communications, Journalism, or related field

Tools

Calendar management software

Travel booking platforms

Expense tracking tools

Job description

Lifestyle & Errand Management: Manage personal shopping, luxury gift sourcing, prescription collection and ad-hoc personal errands.

Calendar & Lifestyle Scheduling: Coordinate personal, medical, family, and social calendars, including restaurant reservations, health appointments and event invitations.

Property & Household Liaison: Oversee property management, contractors, maintenance workers, and utility providers for multiple household repairs and upkeep.

Domestic Operations & Logistics: Oversee private household calendars, coordinate daily logistics with domestic staff and company drivers and assist with private event planning.

Financial Administration: Maintain basic personal financial records, review and pay household bills, handle helper payroll, manage household budgets and assist with personal expense reporting.

Confidentiality & Integrity: Protect and manage highly personal information with absolute integrity.

Requirements & Skills

Education: Bachelor’s degree in Business Administration, Communications, Journalism, or a related field.

Experience: Proven experience as a Personal Assistant or Executive Assistant supporting C-suite executives.

Discretion: Absolute commitment to confidentiality, privacy, and diplomatic communication.

Organization: Exceptional multitasking and time-management skills with sharp attention to detail.

Adaptability: High emotional intelligence, a calm demeanor under pressure and a proactive problem-solving mindset.

Technical Skills: Proficiency in calendar management software, travel booking platforms and basic expense tracking tools.