Executive Assistant to Executive VP New

OKB Technology Company Limited; Hong Kong; On-site; HKD 279,000 - 469,000; Full time

Benefits offered by this job

Competitive total compensation package

L&D programs and Education subsidy for

team building programs and companys'

Wellness and meal allowances

Comprehensive healthcare schemes for

Job summary

OKB Technology Company Limited is seeking an experienced Executive Assistant to support the EVP - Global Markets and Marketing. The role covers comprehensive executive support, complex calendar management across multiple time zones, travel logistics, and coordination of meetings and events.

The candidate will handle sensitive information with discretion, manage expenses and vendor requests, and collaborate with internal teams to ensure seamless operations across the business.

Qualifications

• Proven experience as an Executive Assistant or senior administrative professional supporting C-suite executives.
• A degree, diploma, or equivalent combination of education and relevant professional experience.
• Experience in asset management or financial services is highly preferred.
• Excellent organizational and time-management skills.
• Strong proactive, ownership mindset and discretion.

Responsibilities

• Provide comprehensive executive and administrative support to the EVP - Global Markets and Marketing, enabling them to operate efficiently and remain focused on key priorities.
• Manage a complex calendar across multiple time zones, exercising sound judgment when prioritizing meetings, appointments, and competing demands.
• Coordinate domestic and international travel, including flights, accommodation, ground transportation, detailed itineraries, and visa arrangements.
• Coordinate internal and external meetings, conferences, business events, and other executive engagements.
• Prepare meeting agendas, briefing materials, presentations, reports, correspondence, and follow-up actions as required.
• Manage expenses, invoices, purchase requests, and other administrative documentation accurately and promptly.
• Partner closely with internal teams and other administrative professionals to ensure effective coordination and seamless support across the business.
• Anticipate the executive's needs, proactively resolve scheduling and logistical issues, and ensure important commitments and actions remain on track.
• Handle confidential, commercially sensitive, and personal information with the highest degree of discretion and professionalism.

Skills

Executive support

C-suite support

Time management

Calendar management

Travel coordination

Communication skills

Problem solving

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Google Workspace

Job description

Provide comprehensive executive and administrative support to the EVP - Global Markets and Marketing, enabling them to operate efficiently and remain focused on key priorities.

Manage a complex calendar across multiple time zones, exercising sound judgment when prioritizing meetings, appointments, and competing demands.

Coordinate domestic and international travel, including flights, accommodation, ground transportation, detailed itineraries, and visa arrangements.

Coordinate internal and external meetings, conferences, business events, and other executive engagements.

Prepare meeting agendas, briefing materials, presentations, reports, correspondence, and follow-up actions as required.

Manage expenses, invoices, purchase requests, and other administrative documentation accurately and promptly.

Partner closely with internal teams and other administrative professionals to ensure effective coordination and seamless support across the business.

Anticipate the executive's needs, proactively resolve scheduling and logistical issues, and ensure important commitments and actions remain on track.

Handle confidential, commercially sensitive, and personal information with the highest degree of discretion and professionalism.

What You'll Be Doing

• Provide comprehensive executive and administrative support to the EVP - Global Markets and Marketing, enabling them to operate efficiently and remain focused on key priorities.

• Manage a complex calendar across multiple time zones, exercising sound judgment when prioritizing meetings, appointments, and competing demands.

• Coordinate domestic and international travel, including flights, accommodation, ground transportation, detailed itineraries, and visa arrangements.

• Coordinate internal and external meetings, conferences, business events, and other executive engagements.

• Prepare meeting agendas, briefing materials, presentations, reports, correspondence, and follow-up actions as required.

• Manage expenses, invoices, purchase requests, and other administrative documentation accurately and promptly.

• Partner closely with internal teams and other administrative professionals to ensure effective coordination and seamless support across the business.

• Anticipate the executive's needs, proactively resolve scheduling and logistical issues, and ensure important commitments and actions remain on track.

• Handle confidential, commercially sensitive, and personal information with the highest degree of discretion and professionalism.

What We Look For In You

• Proven experience as an Executive Assistant, Personal Assistant, or senior administrative professional supporting C-suite executives, investment professionals, or other senior leaders.

• A degree, diploma, or equivalent combination of education and relevant professional experience.

• Experience in asset management, hedge funds, private equity, family offices, banking, or broader financial services is highly preferred.

• Exceptional organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced and rapidly changing environment.

• A proactive, resourceful, and solutions-oriented mindset, with a strong sense of ownership and the ability to anticipate needs.

• Excellent attention to detail and a consistent track record of delivering accurate, high-quality work.

• Strong written and verbal communication skills, with the confidence to engage professionally with diverse internal and external stakeholders.

• Sound judgment and proven ability to manage confidential communications and sensitive matters with discretion.

• Ability to work independently, adapt quickly, and remain calm and effective under pressure.

• Proficiency with productivity and collaboration tools such as Microsoft Office, Google Workspace, and calendar and expense-management platforms.

• Flexibility to support urgent matters across different time zones when reasonably required.

Perks & Benefits

• Competitive total compensation package

• L&D programs and Education subsidy for employees' growth and development

• Various team building programs and company events

• Wellness and meal allowances

• Comprehensive healthcare schemes for employees and dependants

• More that we love to tell you along the process!