Personal Assistant to the CEO

Dragon Sourcing Group Limited; Hong Kong; On-site; HKD 279,000 - 480,000; Full time

Job summary

Dragon Sourcing Group Ltd in Hong Kong is seeking a capable Personal Assistant to provide executive and operational support to the CEO. You will manage the CEO's calendar across time zones, organise international travel, handle confidential correspondence, and coordinate cross-border operations with Europe and Asia.

The role requires self-motivation, discretion, and the ability to work independently with minimal supervision.

Qualifications

• 2–5 years of experience as Personal Assistant, Executive Assistant, or senior administrative coordination role.
• Formal qualifications in business administration, commerce, or related discipline are welcome but not required.
• Highly organized, accurate, and detail-oriented with strong ownership.
• Able to manage daily priorities and multitask with limited supervision.
• Fluency in English; Cantonese/ Mandarin is a plus.

Responsibilities

• Manage the CEO's dynamic calendar across multiple time zones, screening meeting requests and coordinating internal and external appointments.
• Coordinate end-to-end international travel itineraries, including flights, accommodation, visas, and ground transportation.
• Serve as a communication link between the CEO and overseas colleagues, clients, suppliers, and partners across Europe and Asia.
• Prepare and format executive correspondence, presentations, reports, and spreadsheets; maintain document control and confidential records.
• Screen inquiries, track action items and deadlines, and follow through to ensure timely execution.
• Identify scheduling conflicts early and resolve them independently; keep the CEO updated.
• Assist with ad-hoc personal administrative tasks and expense reconciliation.

Skills

Diary management

Travel coordination

Executive support

Discretion

Independent work

English proficiency

Education

Business administration

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Office systems

Job description

Dragon Sourcing Group Ltd is looking for a capable, organized, and highly self-motivated Personal Assistant to provide comprehensive executive and operational support directly to the Chief Executive Officer.

This role serves as the central administrative hub for the CEO, managing executive scheduling, international travel logistics, confidential correspondence, and cross-border business coordination connected with operations in Europe and Asia.

The successful candidate will work independently in Hong Kong, coordinating closely with the CEO and overseas colleagues across different time zones. For this reason, we are looking for someone who is comfortable managing their own workload, exercising high discretion, and following executive priorities through from beginning to completion without requiring constant supervision.

This is a dedicated executive support position focusing on proactive diary management, high-level administrative coordination, document preparation, and confidential executive assistance.

Key responsibilities

Manage the CEO's dynamic calendar across multiple time zones, screening meeting requests and coordinating internal and external appointments.

Coordinate end-to-end international travel itineraries, including flights, accommodation, visa arrangements, and ground transportation.

Serve as a key communication link between the CEO and overseas colleagues, clients, suppliers, and partners across European and Asian operations.

Prepare and format executive correspondence, presentations, reports, and spreadsheets; maintain meticulous document control and confidential record-keeping.

Screen incoming inquiries, track CEO action items and deadlines, and follow matters through to ensure nothing falls through the cracks.

Identify scheduling conflicts or operational bottlenecks early, taking the initiative to resolve them independently and keeping the CEO updated.

Assist with ad-hoc personal administrative matters and expense reconciliation to optimize the CEO's daily efficiency.

What we are looking for

Approximately 2–5 years of experience in a Personal Assistant, Executive Assistant, or senior administrative coordination role.

Formal qualifications in business administration, commerce, or a related discipline are welcome, though practical experience, maturity, proactive attitude, and independent judgment are equally valued.

Highly organized, accurate, and attentive to detail.

Self-motivated, discreet, and comfortable working independently.

Able to manage daily priorities and multitask under limited supervision.

Proactive with a strong sense of ownership and accountability.

Comfortable acting as the CEO's primary Hong Kong support anchor while coordinating with international offices.

Reliable, mature, and capable of working effectively without a large local office structure.

A clear, professional communicator by email and telephone across diverse cultures.

Competent in Microsoft Excel, Word, Outlook, and general office systems.

Good written and spoken English is essential; fluency in Cantonese and/or Mandarin is an advantage.

Previous exposure to sourcing, trading, procurement, or international supply-chain environments is advantageous.

What We Offer

Dragon Sourcing Group Ltd offers an international working environment with exposure to global sourcing, procurement, manufacturing, and supply-chain operations. Direct collaboration with executive leadership and operational teams across Europe and Asia. A high degree of operational autonomy and an opportunity to gain comprehensive exposure to international business management.

Important

This position is based in Hong Kong.

The successful candidate will work independently in Hong Kong rather than as part of a large local team, coordinating closely with the CEO and wider operations across Europe, the US and Asia.

This position will suit someone who values autonomy, handles confidential matters with absolute discretion, and takes personal ownership of executive deliverables.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Personal Assistant to the Chief Executive Officer?
• What is your highest level of education?
• How would you rate your English language skills?
• Do you have Global Sourcing experience?