Executive Assistant to Managing Director

International Brand Center Management Ltd; Hong Kong; On-site; HKD 480,000 - 720,000; Full time

Job summary

International Brand Center in Hong Kong seeks an Executive Assistant to the Managing Director who will be the MD’s trusted partner. This role offers exposure to entrepreneurship, family office operations, luxury business, leadership, public affairs and technology transformation.

You will work directly with the Founder and MD and engage in high-level relationship management and strategic projects. The ideal candidate has 5+ years EA/PA experience, strong organization, and fluency in English,

Qualifications

• Bachelor's degree in any discipline.
• Minimum 5 years EA/PA experience.
• Experience supporting senior executives.
• Family Office or Luxury Retail exposure preferred.
• Fluent English, Mandarin and Chinese.
• Familiarity with Microsoft 365 and AI tools.

Responsibilities

• Manage and prioritise commitments, and calendar and appointment schedules.
• Coordinate domestic and international travel.
• Prepare executive briefing materials.
• Manage correspondence and email follow-up.
• Track critical projects and action items.
• Coordinate with business partners and vendors.
• Support management reporting and monitor execution deadlines.
• Organize cross-functional projects.
• Coordinate business events and VIP meetings.
• Support government, chamber of commerce and NGO engagements.

Skills

Executive support

Calendar management

English proficiency

Mandarin Chinese

Microsoft 365

AI tools

Highly organized

Education

Bachelor's degree

Tools

Microsoft 365

AI tools

Job description

Executive Assistant to Managing Director

International Brand Center is seeking an exceptional Executive Assistant who will become the Managing Director's trusted right-hand partner. This is not a traditional secretary position. The successful candidate will gain unique exposure to entrepreneurship, family office operations, luxury business, leadership, public affairs and technology transformation. You will work directly with the Founder and Managing Director, and gain exposure in fine jewellery industry, family office management, investment activities, high-level relationship management, government and public affairs, charity and NGO leadership, AI and Microsoft Copilot transformation, and strategic project management.

Key responsibilities

• Manage and prioritise commitments, and calendar and appointment schedules
• Coordinate domestic and international travel
• Prepare executive briefing materials
• Manage correspondence and email follow-up
• Track critical projects and action items
• Coordinate with business partners and vendors
• Support management reporting and monitor execution deadlines
• Organize cross-functional projects
• Coordinate business events and VIP meetings
• Support government, chamber of commerce and NGO engagements

About you

• Bachelor's degree in any discipline
• Minimum 5 years EA or PA experience
• Experience supporting senior executives
• Family Office or Luxury Retail exposure preferred
• Fluent in English, Mandarin and Chinese
• Familiarity with Microsoft 365 and AI tools
• Highly organized
• Mature and trustworthy
• Proactive and resourceful
• Detail-oriented

About us

International Brand Center is a Hong Kong-based fine jewellery and luxury lifestyle company. Our Founder and Managing Director is actively involved in business development, family office management, public affairs, charitable organisations and international relationship networks.

On top of general employee compensation and benefits, we are committed to people and personal development, including professional training sponsorship.

Application

We welcome applications from candidates who aspire to become future Chief of Staff, Operations Leaders or Business Managers.

We are an equal opportunity employer.

All information collected will be used for recruitment purposes only and treated in strict confidence.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Executive Assistant to the Managing Director?
• What is your highest level of education?