Executive Assistant/PAto CEO(Chinese Enterprise,New Energy Group)

DNA Recruit Partners Limited; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

DNA Recruit Partners Limited is seeking an experienced Executive Assistant/Personal Assistant to directly support the CEO of a newly established Hong Kong office for a Chinese enterprise in the New Energy sector. The role requires hands-on, discreet operation and a strong sense of ownership in a fast-paced environment.

Responsibilities include managing the CEO’s calendar and travel, attending meetings and drafting minutes, coordinating VIP receptions, and handling confidential personal matters

Qualifications

• Bachelor's degree in any discipline.
• 5+ years of experience as an Executive Assistant or Personal Assistant.
• Experience in Chinese enterprises (中资) and Chinese corporate culture.
• Hands-on mindset and willingness to roll up sleeves.
• Detail-oriented with strong organizational skills.
• Highly adaptable in a fast-paced environment.
• Experience in high-end VIP reception and client interaction.
• Fluent in English, Cantonese and Mandarin; excellent communication.
• Advanced MS Office skills; ability to create professional documents.
• Willingness to work flexible hours, including evenings and weekends.
• Immediate availability or short notice is essential.

Responsibilities

• Manage the CEO/Chairman's daily schedule, weekly calendars and travel itineraries.
• Attend meetings with the CEO, take minutes, and follow up on actions.
• Prepare meeting agendas, presentations, briefing materials and documents.
• Screen and prioritize communications, calls and meeting requests.
• Coordinate cross-departmental follow-ups on behalf of the CEO.
• Deliver high-end business receptions for VIP clients and partners.
• Arrange dining, transport, accommodation and entertainment for visiting guests.
• Coordinate and attend business dinners, events and networking with the CEO.
• Mingle with VIP clients and maintain strong relationships.
• Manage personal appointments, errands and household coordination with discretion.

Skills

English Cantonese Mandarin

Meeting coordination

VIP relations

Discretion

Attention to detail

Multitasking

Travel arrangements

Education

Bachelor's degree

Tools

MS Office

Job description

Executive Assistant/PAto CEO(Chinese Enterprise,New Energy Group)

DNA is exclusively partnering with a Chinese new energy group. They have established a newly set up office in Hong Kong as a strategic APAC hub for international expansion and long-term global growth. They are seeking a highly adaptable and hands-on Executive Assistant / Personal Assistant to support the CEO/Chairman directly. This is a combined EA and PA role requiring someone who thrives in a fast-paced, dynamic environment and is deeply familiar with Chinese corporate working culture.

The ideal candidate is not just an administrator, they are a trusted partner who can manage the CEO's business schedule, attend corporate meetings, coordinate high-level VIP receptions, and handle personal matters with discretion. This role demands a \"whatever it takes\" mindset, exceptional attention to detail, and the ability to see challenges as opportunities.

Key Responsibilities:

Executive Support

Manage the CEO/Chairman's daily schedule, weekly business calendars, and travel itineraries.

Attend corporate meetings with the CEO/Chairman, take accurate meeting minutes, and follow up on action items.

Prepare meeting agendas, presentations, briefing materials, and supporting documents.

Screen and prioritize incoming communications, calls, and meeting requests.

Coordinate cross-departmental follow-ups on behalf of the CEO/Chairman.

Business Reception & VIP Relations

Deliver high-end business reception for VIP clients, partners, investors, and government officials.

Arrange dining, transportation, accommodation, and entertainment for visiting guests.

Coordinate and attend business dinners, events, and networking occasions with the CEO/Chairman.

Mingle with VIP clients and partners, ensuring strong relationship maintenance.

Personal Assistant Duties

Manage personal appointments, errands, and household-related coordination as needed.

Handle confidential personal and business matters with the utmost discretion.

Support ad-hoc personal tasks and projects as assigned by the CEO/Chairman.

Requirements:

Bachelor's degree in any discipline.

5+ years of experience as an Executive Assistant, Personal Assistant, or in a similar support role.

Must have experience working in Chinese enterprises (中资) and be fully adaptable to Chinese corporate working culture.

Hands-on mindset is essential, this is a newly established Hong Kong office, so the role requires someone who is willing to roll up their sleeves, handle tasks big and small, and build processes from the ground up.

Detail-oriented with exceptional organizational and multitasking skills.

Highly adaptable, able to see challenges as opportunities and thrive in a fast-paced, evolving environment.

Experience in high-end business reception and VIP client interaction.

Strong communication and interpersonal skills; presentable and professional demeanor.

Proficiency in English, Cantonese, and Mandarin (both spoken and written).

Advanced MS Office skills (Word, Excel, PowerPoint).

Willingness to work flexible hours, including occasional evenings and weekends.

Immediate availability or short notice is essential