Executive Assistant to CEO (Hong Kong)

Dragon Sourcing Group Limited; Hong Kong; On-site; HKD 279,000 - 480,000; Full time

Job summary

Dragon Sourcing Group Ltd in Hong Kong is seeking a capable Personal Assistant to provide executive and operational support to the CEO. You will manage the CEO's calendar across time zones, organise international travel, handle confidential correspondence, and coordinate cross-border operations with Europe and Asia.

The role requires self-motivation, discretion, and the ability to work independently with minimal supervision.

Qualifications

• 2–5 years of experience as Personal Assistant, Executive Assistant, or senior administrative coordination role.
• Formal qualifications in business administration, commerce, or related discipline are welcome but not required.
• Highly organized, accurate, and detail-oriented with strong ownership.
• Able to manage daily priorities and multitask with limited supervision.
• Fluency in English; Cantonese/ Mandarin is a plus.

Responsibilities

• Manage the CEO's dynamic calendar across multiple time zones, screening meeting requests and coordinating internal and external appointments.
• Coordinate end-to-end international travel itineraries, including flights, accommodation, visas, and ground transportation.
• Serve as a communication link between the CEO and overseas colleagues, clients, suppliers, and partners across Europe and Asia.
• Prepare and format executive correspondence, presentations, reports, and spreadsheets; maintain document control and confidential records.
• Screen inquiries, track action items and deadlines, and follow through to ensure timely execution.
• Identify scheduling conflicts early and resolve them independently; keep the CEO updated.
• Assist with ad-hoc personal administrative tasks and expense reconciliation.

Skills

Diary management

Travel coordination

Executive support

Discretion

Independent work

English proficiency

Education

Business administration

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Office systems

Job description

Dragon Sourcing Group Ltd in Hong Kong is seeking a capable Personal Assistant to provide executive and operational support to the CEO. You will manage the CEO's calendar across time zones, organise international travel, handle confidential correspondence, and coordinate cross-border operations with Europe and Asia.

The role requires self-motivation, discretion, and the ability to work independently with minimal supervision.