Personal Assistant

Polarline Development Limited; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

POAD, a Hong Kong outdoor advertising leader, seeks a dynamic Executive Assistant/PA to the CEO. You will provide essential admin and business support, manage calendars, draft communications, and coordinate key projects to drive growth in a fast-paced environment.

Ideal candidates have 5+ years of experience, strong English/Chinese/Mandarin skills, and a proactive, meticulous mindset to handle confidential information and client interactions.

Qualifications

• Bachelor’s degree in Business Administration, Marketing, or related disciplines.
• Minimum 5 years of work experience in listed or sizeable corporations.
• Excellent command of English, Chinese and Mandarin (spoken and written).
• Meticulous, proactive, and capable of managing multiple priorities.

Responsibilities

• Provide comprehensive administrative and business-related support to the CEO, including calendar management, appointments and meetings.
• Assist in business operations by preparing documents, drafting correspondence, taking minutes, and following up on actions.
• Conduct market research to provide insights on opportunities or risks.
• Serve as the primary contact between the CEO and stakeholders.
• Develop and maintain relationships with clients and respond to their needs.
• Assist with project coordination and tracking deliverables.
• Handle confidential information with discretion and professionalism.

Skills

Executive support

Calendar management

Communication skills

Interpersonal skills

Time management

Bilingual English/Chinese/Mandarin

MS Office

Education

Bachelor’s degree in Business/Admin/Marketing or related

Tools

MS Office

Job description

We are seeking adynamic, detail-oriented, and driven professionalto join our POAD team. In this pivotal role, you will provide essential business and project support, ensure smooth day-to-day operations, and contribute directly to the growth and success of our Out-of-Home (OOH) media business.

Job Highlights

• All-rounded business support to CEO
• Meticulous with good communication skills
• Immediate availability is preferred

Key Responsibilities

• Provide comprehensive administrative and business-related support to the CEO, including calendar management, appointments and meetings.
• Assist in business operations by preparing and organizing documents, drafting correspondence, taking meticulous minutes, and diligently following up on action items.
• Conduct market research to provide insights on potential opportunities or risks.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Develop and maintain strong relationships with existing clients, ensuring timely and effective responses to their needs.
• Assist with project coordination and tracking deliverables.
• Handle confidential information with discretion and professionalism.

Requirements

• Bachelor’s degree in Business Administration, Marketing, or other related disciplines with a minimum of 5 years of work experiences in listed or sizeable corporations.
• Positive attitude, self-motivated and independent, with a strong sense of responsibility.
• Demonstrate a proactive and commercial mindset, with the ability to cultivate client relationships and contribute to business growth.
• Meticulous with strong communication, interpersonal, and time-management skills.
• Well organized, able to work under pressure and meet tight schedules.
• Excellent command in both spoken and written English, Chinese and Mandarin
• Proficient in using MS Office (Word, Excel and PowerPoint)

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• How many years' experience do you have as a personal assistant?
• Which of the following languages are you fluent in?

Advertising, Marketing & Communications 51-100 employees

POAD

is a pioneering force in Hong Kong’s outdoor advertising industry. Established in 1988, it has consistently reshaped the city's advertising landscape by “Seeing the Unseen”, combining experience with innovation to provide solutions across a wide spectrum of media including Billboard, Harbour Sign, Tunnel, Taxi, Outdoor TV, Inflight Media, Event Space and more.

Over the years, we have built strategic partnerships with HKSAR government, major property developers and transportation operators. We aim to exceed our clients' expectations to bring their marketing messages direct to the desired audience.

Central, Central and Western District, HK

Executive Assistant/PAto CEO(Chinese Enterprise,New Energy Group)

Central, Central and Western District, HK