Strategic Executive Assistant to CEO

Polarline Development Limited; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

POAD, a Hong Kong outdoor advertising leader, seeks a dynamic Executive Assistant/PA to the CEO. You will provide essential admin and business support, manage calendars, draft communications, and coordinate key projects to drive growth in a fast-paced environment.

Ideal candidates have 5+ years of experience, strong English/Chinese/Mandarin skills, and a proactive, meticulous mindset to handle confidential information and client interactions.

Qualifications

• Bachelor’s degree in Business Administration, Marketing, or related disciplines.
• Minimum 5 years of work experience in listed or sizeable corporations.
• Excellent command of English, Chinese and Mandarin (spoken and written).
• Meticulous, proactive, and capable of managing multiple priorities.

Responsibilities

• Provide comprehensive administrative and business-related support to the CEO, including calendar management, appointments and meetings.
• Assist in business operations by preparing documents, drafting correspondence, taking minutes, and following up on actions.
• Conduct market research to provide insights on opportunities or risks.
• Serve as the primary contact between the CEO and stakeholders.
• Develop and maintain relationships with clients and respond to their needs.
• Assist with project coordination and tracking deliverables.
• Handle confidential information with discretion and professionalism.

Skills

Executive support

Calendar management

Communication skills

Interpersonal skills

Time management

Bilingual English/Chinese/Mandarin

MS Office

Education

Bachelor’s degree in Business/Admin/Marketing or related

Tools

MS Office

Job description

POAD, a Hong Kong outdoor advertising leader, seeks a dynamic Executive Assistant/PA to the CEO. You will provide essential admin and business support, manage calendars, draft communications, and coordinate key projects to drive growth in a fast-paced environment.

Ideal candidates have 5+ years of experience, strong English/Chinese/Mandarin skills, and a proactive, meticulous mindset to handle confidential information and client interactions.