Officer (Project), SME One (Ref: IFD/11106)

HKPC - Hong Kong Productivity Council; Hong Kong; On-site; HKD 268,000 - 469,000; Full time

Benefits offered by this job

Dental benefit

Medical coverage from day 1

Flexi-work hours

Academic training scholarship

Sporty dress code / smart outfits

Job summary

Hong Kong Productivity Council (HKPC) in Hong Kong seeks a highly organized professional for the InnoPreneur (SME & Startup Growth) and FutureSkills Division to coordinate administration, project support, and procurement workflows.

You will liaise with internal teams and external vendors, maintain plans and trackers, and ensure timely follow-up on action items to keep projects on track. This fixed-term contract spans 24 months with competitive benefits.

Qualifications

• Bachelor degree in Business Administration or related discipline.
• Minimum 4 years’ experience in administration or project coordination; secretarial experience is a plus.
• Hands-on experience with SAP or similar ERP is strongly preferred.
• Strong communication, stakeholder management, and teamwork abilities; meticulous attention to detail and follow-through.
• Ability to prioritize, manage multiple deadlines, and work independently with a service-oriented mindset.
• Knowledge of AI or Generative AI tools is a plus.
• Good command of written and spoken English and Chinese.

Responsibilities

• Serve as the unit’s primary liaison with internal teams, divisions, and external vendors, coordinating meetings and communications and ensuring timely follow-up on action items.
• Coordinate, validate, and consolidate weekly and monthly project and finance-related reports and KPIs; maintain accurate records and shared drives; produce clear summaries for the supervisor and unit head.
• Perform project administration by maintaining plans, trackers, and timelines; supporting approvals and logistics; monitoring milestones and risks; and acting as the unit’s gatekeeper to ensure corporate compliance.
• Handle SAP procurement workflows by creating PRs and POs; coordinate with officers-in-charge to track GRNs, invoices, and payments; ensuring compliance with procurement policies and budget controls.
• Handle general office administration, expense claims, and inventory tracking, and support for presentation preparation for supervisor and unit head.
• Proactively follow up on outstanding items, elevate issues when needed, and support event logistics and other ad hoc tasks to keep operations running smoothly.

Skills

Communication

Stakeholder management

Teamwork

Attention to detail

Education

Bachelor degree in Business Administration

Tools

SAP

Job description

InnoPreneur (SME & Startup Growth) and FutureSkills Division

Ref: IFD/11106

Job Description

Who we are looking for:

• Creativity in new ideas and future focus vision.
• Collaboration with colleagues and the community at large.
• Work Smart, Play Smart!

What you'll do:

• Serve as the unit’s primary liaison with internal teams, divisions, and external vendors, coordinating meetings and communications and ensuring timely follow-up on action items.
• Coordinate, validate, and consolidate weekly and monthly regarding project and finance-related reports and KPIs; maintain accurate records and shared drives; and produce clear summaries for the supervisor and unit head.
• Perform project administration by maintaining plans, trackers, and timelines; supporting approvals and logistics; monitoring milestones and risks; and acting as the unit’s gatekeeper to ensure the corporate compliance.
• Handle SAP procurement workflows by creating PRs and POs; coordinating with officers-in-charge to track GRNs, invoices, and payments; and ensuring compliance with procurement policies and budget controls.
• Handle general office administration, expense claims, and inventory tracking, and support for presentation preparation for supervisor and unit head.
• Proactively follow up on outstanding items, elevate issues when needed, and support event logistics and other ad hoc tasks to keep operations running smoothly.

You'll be a good fit if you have/are:

• Bachelor degree in Business Administration or related discipline.
• Minimum 4 years’ experience in administration or project coordination, secretarial experience will be an advantage.
• Hands‑on experience with SAP or similar ERP is strongly preferred.
• Strong communication, stakeholder management, and teamwork abilities; meticulous attention to detail and follow‑through.
• Ability to prioritize, manage multiple deadlines, and work independently with a service-oriented mindset.
• Candidates who can demonstrate knowledge of AI, or experience and ability to apply Generative AI tools in their work, will be preferred.
• Good command of written and spoken English and Chinese.

Note:

1. Applicant may be considered for other positions if not matching the requirements of the subject position.

2. This is a fixed-term contract position for a period of 24 months subject to renewal.

What we offer and What you’ll like here:

• Exciting new technology development (e.g. IoT, 5G, LoRA, AI etc.) to actualize your creative ideas
• Opportunities to work with our innovative and vibrant talents
• Embracing work flexibility (including Flexi-work hour)
• Dynamic and energetic culture with smart outfits and sport shoes
• Academic training scholarship to take your career up a notch
• Dental benefit
• Medical benefits from Day-1 with extended coverage to dependent(s)

HKPC will take into consideration both the quantitative and qualitative requirements of the post when selecting the suitable candidates. A competitive salary package commensurate with academic qualifications and experience will be offered. The successful candidate will be employed on a fixed-term contract basis, which is renewable subject to appointee’s performance and the Council’s development needs.

Applicants not invited for interviews within 6 weeks may consider their applications unsuccessful. All information provided by applicants will be treated with strict confidence and used solely for recruitment purposes. The personal data of unsuccessful applicants will be retained for 12 months from the date the recruitment process is completed.