Officer, Archives

Hongkong Land; Hong Kong; On-site; HKD 300,000 - 480,000; Full time

Job summary

Hongkong Land Limited is seeking an Archives & Records Specialist to support development and implementation of corporate records management across the group. This role focuses on preserving archival collections, improving access, and ensuring data integrity within the group systems.

You will coordinate digitisation, liaise with internal teams and external service providers, conduct research, and help deliver engagement programs such as tours or exhibitions, while maintaining high professional

Qualifications

• Degree holder in History, Information Management, or related discipline.
• Min. 4 years of experience in archives or library settings.
• Independent and outgoing with good stakeholder communication.
• Proficient in English and Chinese (written and spoken); able to type in Chinese.
• Ability to access archive shelving at all levels.

Responsibilities

• Support the development and implementation of archives and records management initiatives across the Company and Group business units.
• Manage records lifecycle processes, including appraisal, cataloguing, arrangement, description, and preservation of archival collections.
• Coordinate record transfers and liaise with internal stakeholders and external service providers on digitisation, storage, and preservation activities.
• Maintain and operate the archives collection management system, ensuring accuracy, accessibility, and data integrity.
• Conduct research and respond to internal and external enquiries.
• Design and facilitate engagement programmes, including guided tours, exhibitions.
• Support departmental administration and ad-hoc duties as assigned.

Skills

Communication

Bilingual English/Chinese

Typing Chinese (Traditional/Simplified

Education

Degree in History or Information Management

Postgraduate qualification in archives & records management (advantage)

Job description

• Support the development and implementation of archives and records management initiatives across the Company and Group business units
• Manage records lifecycle processes, including appraisal, cataloguing, arrangement, description, and preservation of archival collections
• Coordinate record transfers and liaise with internal stakeholders and external service providers on digitisation, storage, and preservation activities
• Maintain and operate the archives collection management system, ensuring accuracy, accessibility, and data integrity
• Conduct research and respond to internal and external enquiries
• Design and facilitate engagement programmes, including guided tours, exhibitions
• Support departmental administration and ad-hoc duties as assigned

Requirements

• Degree holder or above in History, Information management or related discipline. A postgraduate qualification in archives & records management would be an advantage.
• Min. 4 years working experience in archives or library setting and operating an archives collection management system
• Independent and out-going personality for good communication with internal stakeholders
• Good written and spoken English and Chinese, and able to type in Chinese (Traditional and Simplified Characters)
• With an ability to move moderate weight and access archive shelving at all levels

Information collected isfor this recruitment and selection only, data are protected againstunauthorized access. Applicants not hearing from us within four weeksfrom the date of advertisement may consider their applicationsunsuccessful. All documents and personal data of unsuccessfulapplicants will be destroyed once the post is filled.