Assistant Photo Archivist (Contract)

Advance Resources Consulting Group Ltd.; Hong Kong; On-site; HKD 250,000 - 350,000; Full time

Job summary

Advance Resources Consulting Group Ltd. invites applications for a role supporting archival projects in Hong Kong.

The job focuses on collecting reference materials, coordinating storage setup across libraries and archives, and addressing technical and intellectual property matters in collaboration with department teams. The role also involves helping develop a photo archive by setting up storage, defining workflows, and maintaining metadata for an efficient search and retrieval system.

Qualifications

• A bachelor’s degree from a university in Hong Kong, or equivalent, majoring in History, Architectural Conservation, Cultural Studies, Ethnography, Heritage Conservation, Humanities, Museum Studies or equivalent.
• 1–2 years of working experience in handling and processing records in archives, libraries, museums and/or databases related to heritage conservation and/or building/structure/construction fields is preferable.
• Level 3 or above in Chinese Language of HKDSEE, or equivalent placements; or Level 2+ in CRE/CRE English paper equivalents.
• Level 3 or above in English Language of HKDSEE, or equivalent placements.
• Good computer knowledge in MS Word, Excel, PowerPoint, Chinese and English word processing skills; Proficiency in both Chinese and English.

Responsibilities

• Assist in preparatory work for establishing a photo archive by collecting reference materials and information related to storage setup at libraries, and liaising among department teams on technical, content and IP matters.
• Assist in the development and enhancement of the photo archive including storage, backup, access framework, workflow and guidelines, and ensure smooth data transfer with the database hardware provider.
• Assist in establishing a photo database for existing unrecorded photographs by identifying and cataloging key metadata such as heritage status, architectural features, style and descriptions.
• Assist in day-to-day management of the photo archive including data entry, classification, retrieval and regular updates of photographic materials.
• Assist in compiling documents such as photo catalogues, instruction manuals and stocking records to facilitate effective management and use of the photo archive.
• Perform any other duties as assigned by Government Representative.

Skills

MS Word

Excel

PowerPoint

Bilingual Chinese-English

Education

Bachelor’s degree in History / Heritage Conservation / Cultural Studies

Job description

• To assist in the early preparatory work for the establishment of a photo archive through collecting reference materials and information related to storage setup at libraries as well as government, university and institutional archives, and liaising among teams of the department on the technical, content and intellectual property matters;
• To assist in the development and enhancement of the photo archive, including but not limited to setting up of storage and backup, outlining access framework, workflow and guidelines, liaison between the the database hardware provider and the department to ensure smooth data transfer, conducting trial tests to ensure smooth operation of the photo archive and providing updates / returns as and when necessary;
• To assist in establishing a photo database for the existing unrecorded photographs by identifying and cataloging key metadata, including but not limited to heritage status, architectural features, style and descriptions, to facilitate efficient search and retrieval across all teams of the department;
• To assist in day-to-day management of the photo archive, including data entry and processing in terms of classification, retrieval and regular updates of photographic materials and information;
• To assist in compiling documents such as photo catalogue(s), instruction manual(s), and usage cum stocking records etc. to facilitate effective and efficient management, maintenance and use of the photo archive within the department; and
• To perform any other duties as assigned by Government Representative.

Qualification Requirements

• A bachelor's degree from a university in Hong Kong, or equivalent, majoring in one of the following subjects: History, Architectural Conservation, Cultural Studies, Ethnography, Heritage Conservation, Humanities, Museum Studies or equivalent;
• One (1) to two (2)-year working experience in handling and processing records in archives, libraries, museums and/or databases in relation to heritage conservation and/or building/ structure/ construction fields is preferable;
• Level 3 or above in Chinese Language of the Hong Kong Diploma of Secondary Education Examination ("HKDSEE"), or Grade C or above in Chinese Language and Culture or Chinese Language and Literature of the Hong Kong Advanced Level Examination ("HKALE"), or Level 2 or above in the Use of Chinese paper in the Common Recruitment Examination ("CRE"), or equivalent;
• Level 3 or above in English Language of the HKDSEE, or Grade C or above in Use of English of the HKALE, or Grade C or above in English Language of the General Certificate of Education (Advanced Level), or Level 2 or above in the Use of English paper in the CRE, or equivalent;
• Good computer knowledge in MS Word, Excel, PowerPoint, Chinese and English word processing skills; and
• Proficiency in both Chinese and English.