Administration and Event Officer

Caritas - Hong Kong; Hong Kong; Presencial; HKD 279.000 - 446.000; Jornada completa

Descripción de la vacante

Caritas – Hong Kong invites applications for the Education Services Division for the Administration and Event Officer role. The incumbent will provide day-to-day financial, procurement, and administrative support to the department, while contributing to exhibitions and archives management in the newly established Archive Display Room.

An interest in exhibition curation is highly valued. The role reports to the Head of Caritas Academy and involves coordinating exhibitions, liaising with vendors,

Formación

• Diploma or degree in any discipline.
• At least 2 years of relevant administration experience.
• Experience in finance, procurement or records is an advantage.
• Interest in archives and exhibitions.
• Ability to coordinate activities and work independently.
• Strong organization and attention to detail; MS Office proficiency; good English and Chinese.

Responsabilidades

• Support budget monitoring and expense tracking; assist with payments.
• Coordinate purchasing, liaise with vendors, maintain records.
• Provide daily administrative support including documentation, scheduling, and internal communications.
• Assist with training and department activities through logistics coordination and IT/AV support.
• Contribute ideas and help curate exhibitions; coordinate visits and displays.
• Organize and catalogue archival materials for ongoing collection management.

Conocimientos

MS Office

English

Chinese

Educación

Diploma or degree

Herramientas

Database maintenance

A/V support

Descripción del empleo

Caritas – Hong Kong, a Catholic social service organization and has been established since 1953, comprises social work, education, medical and hospitality services. We would like to invite applications for the following post.

Education Services Division

Administration and Event Officer

Reporting to the Head of Caritas Academy, the incumbent will provide day-to-day financial, procurement, and administrative support to the department, while contributing to exhibitions and archives management in the newly established Archive Display Room. An interest in exhibition curation is highly valued, and relevant experience would be an advantage.

Responsibilities

Finance & Procurement Support

Support budget monitoring, expense tracking, and payment processing; and

Coordinate purchasing, liaise with vendors, and maintain accurate financial and procurement records.

Administration & Operational Support

Provide daily administrative support, including documentation, database maintenance, scheduling, and internal communications; and

Assist with training and departmental activities through logistical coordination and basic IT and audiovisual support.

Exhibition Curation & Archives Support

Contribute ideas and help curate periodic exhibitions that bring our rich archival collection to life;

Work with the Multimedia Officer on exhibition themes, content, and display presentation, and coordinate related visits and activities; and

Organize and catalogue archival materials to support ongoing collection management and future exhibitions.

Requirements

Diploma or degree in any discipline;

At least 2 years’ relevant experience in administration, preferably with exposure to financial administration or procurement;

An interest in archives and exhibition curation, with relevant experience considered an advantage;

Ability to coordinate departmental activities and handle day-to-day tasks independently;

Strong organizational and coordination skills, with attention to detail;

Proficiency in MS Office and a good command of English and Chinese; and

A responsible and proactive approach, with the ability to manage multiple tasks effectively.

Work Location: Caine Road, Hong Kong

Contract Period: 1-year renewable contract subject to satisfactory performance

Monthly Salary: Commensurate with working experience

(The personal data of applicants will be treated strictly confidential and used exclusively for recruitment-related purpose.)