Assistant Corporate Communications Officer

Hong Kong Housing Society; Hong Kong; Presencial; HKD 201.000 - 335.000; Jornada completa

Descripción de la vacante

Hkhs in Central and Western seeks a detail‑minded administrator to support procurement, payments and event logistics. You will prepare tender and quotation documents, coordinate with vendors and internal teams, and handle stock, invoicing and records.

The role includes on‑site event support, basic graphic design using Photoshop/Illustrator, and ensuring accuracy in all figures and processes. English and Chinese language skills are required.

Formación

• Higher Diploma or above in communications, marketing, business admin, design, journalism or related disciplines.
• Minimum 1 year of administration, procurement, marketing or event support experience.
• Proficiency in MS Office, especially Excel and Word, with Chinese word processing.

Responsabilidades

• Handle procurement and payment administration through procurement systems, including quotations, requisitions, assessment figures and vendor invoices.
• Prepare procurement documents such as tenders and quotes, briefs, scoring sheets and waiver justifications; check figures for accuracy.
• Coordinate with vendors, service providers and internal stakeholders on deliverables and timelines.
• Manage inventory and stock records for corporate souvenirs and publications; conduct quality checks and stock-taking.
• Provide on-site logistics support for corporate events, award ceremonies, advertorials and video productions.
• Assist in graphic design and event photography when required; maintain filing and contact databases.

Conocimientos

MS Office

Excel

Word

Chinese word processing

Numerical accuracy

Attention to detail

Educación

Higher Diploma or above in Communications/Marketing/Business Admin/Design/Journalism

Herramientas

Adobe Photoshop

Adobe Illustrator

Descripción del empleo

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Job no: 497186
Work type: Permanent
Location: Central and Western
Categories: Marketing and Communications

The Job

• Handle procurement and payment administration through the relevant procurement systems, including obtaining quotations, preparing purchase requisitions, compiling assessment figures, and processing vendor invoices and payments accurately and on time.
• Assist in preparing procurement documents such as tender and quotation documents, briefs, scoring sheets and waiver justifications, and check all figures and details for accuracy.
• Coordinate and follow up with vendors, service providers and internal stakeholders on project deliverables and timelines.
• Manage inventory and stock records for corporate souvenirs and publications, including quality checks on deliveries against approved samples and specifications, follow-up with suppliers on defects or discrepancies, regular stock-taking, reconciliation, distribution records and replenishment.
• Provide on-site and logistics support for corporate events, award ceremonies, advertorials and video productions, including handling, moving and setting up event materials and stock.
• Assist in graphic design work such as congratulatory advertisements and simple layouts using Adobe Photoshop and Illustrator, and assist in event photography when required.
• Maintain filing, contact databases and records of the team, and carry out other ad hoc duties as assigned.

The Person

• Higher Diploma or above, preferably in Communications, Marketing, Business Administration, Design, Journalism or related disciplines.
• Minimum 1 year of experience in administration, procurement, marketing or event support.
• Proficiency in MS Office applications, particularly Excel (including basic formulas) and Word, and Chinese word processing.
• Working knowledge of Adobe Photoshop and Illustrator.
• Familiarity with, or willingness to learn, AI productivity tools such as ChatGPT, Claude, or Microsoft Copilot.
• Good command of written and spoken English and Chinese (Cantonese). Putonghua will be an advantage.
• Experience in basic event photography will be an advantage.
• Meticulous and careful with numbers and details, with a habit of checking own work before submission.
• Well organised, able to handle multiple tasks under tight schedules and follow procedures consistently.
• Responsible, proactive and willing to take on hands‑on work, with a good team spirit.
• Required to work irregular hours and overtime, and to perform hands‑on logistics duties including handling and moving event materials and stock.