Office Manager and Executive Assistant

Acts Consulting Co. 毅知顧問公司; Hong Kong; On-site; HKD 279,000 - 446,000; Full time

Job summary

Acts Consulting Co. 毅知顧問公司 is seeking an Office Manager and Executive Assistant in Hong Kong to oversee the daily office operations and to support senior executives in business activities, meeting arrangements, and minute taking.

The role requires coordinating with internal teams and external partners to ensure a smooth workflow. The ideal candidate has a Bachelor’s degree or equivalent and at least four years of office management and executive support experience.

Qualifications

• Bachelor's degree or equivalent.
• 4+ years in office management and executive support.
• Experience in financial industry is a plus but not required.
• Excellent communication and coordination with internal and external parties.
• Proficiency in English, Putonghua, and Cantonese.
• Presentable, proactive, independent, and team-oriented.

Responsibilities

• Oversee overall office management and operations.
• Plan and execute office administration to ensure efficiency.
• Maintain welcoming and professional office environment.
• Provide personal assistance to executives, including meeting arrangements, minutes, and business supervision.

Skills

Office management

Executive support

Public relations

Interpersonal skills

Communication skills

Education

Bachelor's degree or equivalent

Job description

Office Manager and Executive Assistant

Duties:

• Responsible for the overall office management.

• Handle office administration planning and execution and daily office operation to ensure efficiency and effectiveness.

• Maintain a welcoming and professional office environment.

• Provide personal assistance toexecutiveon supporting business activities, meeting arrangements, taking minutes, business supervision etc

Requirements:

• Bachelor degree or equivalent;

• 4 years or above office management and executive support experience

• Previous exposure in financial industry will be an added advantage but not must;

• Outstanding management capability, external coordination and public relations, interpersonal and communication power with internal and external parties;

• Proficient in spoken English, Putonghua and Cantonese;

• Presentable, responsive, independent, responsible, flexible with positive working attitude and team spirit