Logistics & Programs Administrative Officer

The Independent Schools Foundation Academy Ltd; Hong Kong; On-site; HKD 268,000 - 402,000; Full time

Benefits offered by this job

Free shuttle bus

Job summary

The ISF Academy in Hong Kong is seeking an Administrative Officer (ELP) to provide comprehensive administrative and operational support for co-curricular and experiential learning programs.

You will coordinate logistics, handle registrations, liaise with internal and external stakeholders, and support budgeting and procurement to enhance participant experience. The role emphasizes accuracy, timely communication, and adherence to school procedures.

Qualifications

• Bachelor’s degree in Business Administration, Education, Tourism, Communications, or related discipline.
• Experience in program coordination, event management, or administrative support.
• Strong organizational and multitasking abilities with deadline-driven mindset.
• Experience supporting overseas trips or school operations is an advantage.
• Proficiency in MS Office / Google Workspace and data management.
• Good command of written and spoken English and Chinese (Mandarin).

Responsibilities

• Coordinate transportation, accommodation arrangements, and scheduling for local and overseas programs;
• Liaise with overseas service providers, vendors, and internal departments to support program delivery;
• Assist in preparing program materials, handbooks, and pre-departure information for participants;
• Manage online registrations, maintain participant records, and track program attendance;
• Collect and organize travel documents, consent forms, and required student information;
• Ensure accurate documentation and compliance with school procedures and safety requirements;
• Respond to enquiries from parents, teachers, students, and external partners in a professional and timely manner;
• Facilitate communication between program teams, finance, and procurement units;
• Assist in monitoring program budgets and processing payments or reimbursement requests;
• Support procurement processes and vendor coordination for program resources and services.

Skills

Organizational skills

Multitasking

Communication skills

Bilingual English/Chinese

Education

Bachelor’s degree in Business Administration, Education, Tourism, Communications, or related discipline

Tools

MS Office

Google Workspace

Data management

Job description

The ISF Academy in Hong Kong is seeking an Administrative Officer (ELP) to provide comprehensive administrative and operational support for co-curricular and experiential learning programs.

You will coordinate logistics, handle registrations, liaise with internal and external stakeholders, and support budgeting and procurement to enhance participant experience. The role emphasizes accuracy, timely communication, and adherence to school procedures.