Administrative Officer (ELP) (Ref: BELL/AO_ELP/20260907/isf)

The Independent Schools Foundation Academy Ltd; Hong Kong; On-site; HKD 268,000 - 402,000; Full time

Benefits offered by this job

Free shuttle bus

Job summary

The ISF Academy in Hong Kong is seeking an Administrative Officer (ELP) to provide comprehensive administrative and operational support for co-curricular and experiential learning programs.

You will coordinate logistics, handle registrations, liaise with internal and external stakeholders, and support budgeting and procurement to enhance participant experience. The role emphasizes accuracy, timely communication, and adherence to school procedures.

Qualifications

• Bachelor’s degree in Business Administration, Education, Tourism, Communications, or related discipline.
• Experience in program coordination, event management, or administrative support.
• Strong organizational and multitasking abilities with deadline-driven mindset.
• Experience supporting overseas trips or school operations is an advantage.
• Proficiency in MS Office / Google Workspace and data management.
• Good command of written and spoken English and Chinese (Mandarin).

Responsibilities

• Coordinate transportation, accommodation arrangements, and scheduling for local and overseas programs;
• Liaise with overseas service providers, vendors, and internal departments to support program delivery;
• Assist in preparing program materials, handbooks, and pre-departure information for participants;
• Manage online registrations, maintain participant records, and track program attendance;
• Collect and organize travel documents, consent forms, and required student information;
• Ensure accurate documentation and compliance with school procedures and safety requirements;
• Respond to enquiries from parents, teachers, students, and external partners in a professional and timely manner;
• Facilitate communication between program teams, finance, and procurement units;
• Assist in monitoring program budgets and processing payments or reimbursement requests;
• Support procurement processes and vendor coordination for program resources and services.

Skills

Organizational skills

Multitasking

Communication skills

Bilingual English/Chinese

Education

Bachelor’s degree in Business Administration, Education, Tourism, Communications, or related discipline

Tools

MS Office

Google Workspace

Data management

Job description

Administrative Officer (ELP) (Ref: BELL/AO_ELP/20260907/isf)

The Independent Schools Foundation Academy (The ISF Academy) has a deep commitment to Hong Kong, inspiring Pre-Primary to Grade 12 learners to act as empowered global stewards since its establishment in 2003. As an internationally accredited private independent school, our unique student-focused academic curriculum and experiential learning programs are deeply rooted in Chinese culture combined with a truly bi-lingual and intercultural learning environment. ISF’s exceptional IB Diploma Programme performance over many cohorts, has seen graduates accepted at the world’s most prestigious universities to continue their next stage of learning. The school currently has around 2600 students and 530 employees across the ISF Pre-School and Academy.

We are now seeking a self-driven, passionate and experienced candidate to fill the following position:

Administrative Officer (ELP) (Ref: BELL/AO_ELP/20260907/isf)

The Administrative Officer provides comprehensive administrative and operational support to ensure the smooth delivery of co-curricular and experiential learning programs. The role coordinates logistics, manages registrations and documentation, liaises with internal and external stakeholders, and supports financial and event-related administration. The position contributes to enhancing program effectiveness and participant experience through efficient organization, communication, and continuous improvement.

Job Responsibilities

• Coordinate transportation, accommodation arrangements, and scheduling for local and overseas programs;
• Liaise with overseas service providers, vendors, and internal departments to support program delivery;
• Assist in preparing program materials, handbooks, and pre-departure information for participants;
• Manage online registrations, maintain participant records, and track program attendance;
• Collect and organize travel documents, consent forms, and required student information;
• Ensure accurate documentation and compliance with school procedures and safety requirements;
• Respond to enquiries from parents, teachers, students, and external partners in a professional and timely manner;
• Facilitate communication between program teams, finance, and procurement units;
• Assist in monitoring program budgets and processing payments or reimbursement requests; and
• Support procurement processes and vendor coordination for program resources and services.

Requirements

• Bachelor’s degree in Business Administration, Education, Tourism, Communications, or a related discipline;
• Relevant experience in program coordination, event management, or administrative support;
• Strong organizational and multitasking skills with the ability to meet tight deadlines;
• Experience supporting overseas trips, student programs, or school operations is an advantage;
• Strong sense of responsibility with attention to detail and accuracy;
• Effective communication and interpersonal skills with a service-oriented approach;
• Proficiency in Microsoft Office / Google Workspace and data management; and
• Good command of written and spoken English and Chinese (including Mandarin).

The ISF Foundation, Academy & Pre-School are committed to ensuring safety and well-being of our students. We hold high standards of recruitment practices with specific attention to child protection. All applicants must be willing to undergo relevant background checks and screenings.

Free Shuttle Bus travelling to and from The ISF Academy will be provided:

• Route 1: North Point > Causeway Bay > Aberdeen > The ISF Academy
• Route 2: Admiralty > IFC > Kennedy Town > The ISF Academy

Application Deadline

25 September 2026

Remuneration & Benefits

Remuneration will be commensurate with qualifications and experience. We will offer an attractive benefits package including medical, life insurance, and opportunities for professional learning and continuing education to the right candidate.

Personal data is collected for employment purposes only.

What can I earn as an Administration Officer