Logistics Documentation Coordinator

HMTX Industries; Hong Kong; On-site; HKD 134,000 - 246,000; Full time

Job summary

HMTX Industries in Hong Kong is seeking a Logistics Documentation Coordinator to ensure compliance with international trade regulations and to enable efficient movement of goods across regions.

You will prepare and process shipping documents, coordinate with factories and global teams, and maintain accurate data in internal systems while meeting deadlines.

The role requires attention to detail, strong communication, and ability to work across time zones in a fast-paced environment.

Qualifications

• 6+ months of related experience in logistics, supply chain, or documentation support.
• Experience preparing shipping documentation in an international trade or logistics environment.
• Understanding of customs regulations and global trade compliance requirements.
• Strong data entry skills and experience with logistics or ERP systems.
• Proficiency in Microsoft Office.
• Excellent communication and collaboration across global teams; strong organization and attention to detail.
• Ability to manage multiple priorities independently and meet deadlines.
• Trilingual proficiency in Cantonese, Mandarin, and English.
• Vocational/technical education or equivalent relevant experience.

Responsibilities

• Prepare, process, and distribute documentation for inbound and outbound shipments, including invoices, packing lists, bills of lading, and customs declarations
• Ensure all documentation meets customs regulations and international trade compliance requirements; stay current on regulatory updates and communicate changes to stakeholders
• Coordinate with factories and global teams to confirm shipment requirements and support logistics across multiple time zones
• Enter and manage shipment data in internal systems with a high degree of accuracy and attention to deadlines
• Partner with cross-functional teams, including global offices and accounting, to ensure smooth communication and execution of logistics activities
• Identify and resolve routine logistics issues, applying sound judgment to maintain operational flow
• Support additional logistics-related tasks and projects as needed

Skills

Logistics coordination

Documentation management

Customs regulations

Data entry

Communication

Cross-functional collaboration

Attention to detail

Time management

Trilingual Cantonese Mandarin English

Education

Vocational/technical education or equivalent

Tools

Microsoft Office

ERP systems

Job description

Are you ready to join a company that’s pushing the limits of global design and innovation? Are you passionate about growing your career in a business with international reach and best-in-class talent? HMTX Industries, headquartered in Norwalk Connecticut, services a diverse range of construction and renovation markets with renowned flooring products that set the bar for quality, performance, and design around the world. With products for your home, work and everywhere in between, HMTX is helping make life more beautiful. As a member of our team, you'll have the opportunity to work in a dynamic, exciting environment and be a part of a company that is affecting change. Whether it's transcending the status quo on design and innovation or giving back in our local communities – HMTX is always in motion. Join us today!

About the Role

Your Opportunity to Make an Impact. As a Logistics Documentation Coordinator, you will help ensure compliance with international trade regulations while enabling the efficient movement of goods across regions. You will collaborate with internal teams and external partners worldwide to maintain seamless coordination and high standards of operational accuracy.

Responsibilities

• Prepare, process, and distribute documentation for inbound and outbound shipments, including invoices, packing lists, bills of lading, and customs declarations
• Ensure all documentation meets customs regulations and international trade compliance requirements; stay current on regulatory updates and communicate changes to stakeholders
• Coordinate with factories and global teams to confirm shipment requirements and support logistics across multiple time zones
• Enter and manage shipment data in internal systems with a high degree of accuracy and attention to deadlines
• Partner with cross-functional teams, including global offices and accounting, to ensure smooth communication and execution of logistics activities
• Identify and resolve routine logistics issues, applying sound judgment to maintain operational flow
• Support additional logistics-related tasks and projects as needed

Experience & Skills

• 6+ months of related experience in logistics, supply chain, or documentation support preferred
• Experience preparing shipping documentation in an international trade or logistics environment
• Understanding of customs regulations and global trade compliance requirements
• Strong data entry skills and experience with logistics or ERP systems
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Excellent communication and collaboration skills, with the ability to work effectively across global teamsStrong organizational skills and attention to detail in a fast-paced environment
• Ability to manage multiple priorities independently and meet deadlines
• Trilingual proficiency in Cantonese, Mandarin, and English
• Vocational/technical education or equivalent relevant experience