Logistics Admin Executive

Hans High-Tech Singapore Pte. Ltd.; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

Hans High-Tech Singapore Pte. Ltd. is seeking a detail-oriented Logistics Admin Executive to join our engineering team.

You will manage shipping documentation, coordinate contract paperwork, and liaise with 3PL providers to bridge engineering projects and supply chain logistics. The role requires strong MS Excel skills, ERP familiarity, and the ability to multitask in a fast-paced environment while ensuring accuracy and timely deliveries.

Qualifications

• 1–3 years in logistics administration, shipping documentation, or similar; 3PL experience a plus.
• Diploma or Degree in Business Administration, Logistics, or related discipline.
• Strong proficiency in MS Office, especially Excel; familiarity with ERP systems.
• Excellent understanding of shipping terms (Incoterms) and customs documentation.

Responsibilities

• 3PL & Vendor Coordination: coordinate with 3PL providers, freight forwarders, and carriers; manage bookings and track shipments.
• Documentation Management: prepare and verify shipping docs, bills of lading, packing lists, invoices, and declarations.
• Contract & Paperwork Administration: organize POs, rate sheets, and service agreements for 3PLs and suppliers.
• Logistics Coordination: align project timelines with 3PL delivery schedules across teams.
• Performance Monitoring: verify invoices, flag discrepancies, monitor on-time delivery.
• Data Entry & Reporting: update ERP/logistics systems with shipment statuses and maintain filing systems.

Skills

Attention to detail

Communication skills

Multitasking

Team collaboration

Education

Diploma or Degree in Business Administration/Logistics

Tools

MS Excel

ERP software

Job description

Job Summary:

We are seeking a detail-oriented and organized Logistics Admin Executive to join our engineering team. In this role, you will play a crucial part in ensuring the smooth administrative execution of our logistics operations. You will be primarily responsible for managing shipping documentation, coordinating contract paperwork, and liaising extensively with Third-Party Logistics (3PL) providers to bridge the gap between our engineering projects and supply chain logistics.

Key Responsibilities

• 3PL & Vendor Coordination: Serve as the primary point of contact for Third-Party Logistics (3PL) providers, freight forwarders, and carriers. Coordinate bookings, track shipments, and ensure service level agreements (SLAs) are met.

• Documentation Management: Prepare, verify, and manage all logistics and shipping documentation (e.g., Bills of Lading, packing lists, commercial invoices, customs declarations, and delivery orders) required for 3PL processing.

• Contract & Paperwork Administration: Handle, organize, and track contract paperwork, rate sheets, purchase orders (POs), and service agreements related to 3PL vendors and suppliers.

• Logistics Coordination: Act as the internal liaison between the engineering, procurement, and warehouse teams to align project timelines with 3PL delivery schedules.

• Performance Monitoring: Verify 3PL invoices against agreed rates, flag discrepancies, and assist in monitoring vendor performance (e.g., on-time delivery rates).

• Data Entry & Reporting: Accurately update internal ERP/logistics systems with shipment statuses provided by 3PL partners and maintain systematic physical and digital filing systems.

Requirements & Qualifications

• At least1 to 3 years of hands-on experience in logistics administration, shipping documentation, or a similar role. Direct experience working with or managing 3PL providers will be a plus! Experience within the engineering or manufacturing sector is highly preferred.

• Diploma or Degree in Business Administration, Logistics, Supply Chain Management, or a related discipline.

• Strong proficiency in MS Office (especially Excel for tracking and data analysis).

• Familiarity with ERP software

• Excellent understanding of shipping terms (Incoterms), freight forwarding processes, and customs documentation.

• Exceptional attention to detail and strong organizational skills.

• Strong communication skills for effective 3PL and vendor collaboration.

• Ability to multitask, prioritize, and work effectively in a fast-paced environment.