Logistics Admin Executive

Lemax Technology Pte. Ltd.; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

Lemax Technology Pte. Ltd. in Hong Kong is seeking a detail-oriented Logistics Admin Executive to join the engineering team.

You will manage shipping documentation, coordinate contract paperwork, and work closely with 3PL providers to bridge projects with supply chain operations. The role requires 1–3 years in logistics administration, familiarity with ERP and MS Office, and bilingual English/Chinese communication.

Qualifications

• 1–3 years in logistics administration or similar role, with 3PL exposure.
• Diploma or degree in Business Administration, Logistics or related field.
• Strong MS Excel skills for tracking and analysis.
• Familiarity with ERP software.
• Good understanding of Incoterms, freight forwarding, and customs docs.
• Excellent attention to detail and organization.
• Strong English and Chinese communication skills.
• Able to multitask in a fast-paced environment.

Responsibilities

• Coordinate bookings, track shipments, and ensure SLAs with 3PL providers.
• Prepare, verify, and manage shipping docs: B/Ls, packing lists, invoices.
• Organize contract paperwork, rate sheets, POs, and service agreements.
• Liaise with engineering, procurement, and warehouse teams to align timelines.
• Verify 3PL invoices against rates and monitor vendor performance.
• Update ERP/logistics systems with shipment statuses and maintain filing systems.

Skills

3PL coordination

Documentation management

ERP familiarity

Excel proficiency

Communication skills

Bilingual English/Chinese

Education

Diploma/Degree in Business Administration or Logistics

Tools

MS Office

ERP software

Freight software

Job description

Job Summary:

We are seeking a detail-oriented and organized Logistics Admin Executive to join our engineering team. In this role, you will play a crucial part in ensuring the smooth administrative execution of our logistics operations. You will be primarily responsible for managing shipping documentation, coordinating contract paperwork, and liaising extensively with Third-Party Logistics (3PL) providers to bridge the gap between our engineering projects and supply chain logistics.

Key Responsibilities

• 3PL & Vendor Coordination: Serve as the primary point of contact for Third-Party Logistics (3PL) providers, freight forwarders, and carriers. Coordinate bookings, track shipments, and ensure service level agreements (SLAs) are met.
• Documentation Management: Prepare, verify, and manage all logistics and shipping documentation (e.g., Bills of Lading, packing lists, commercial invoices, customs declarations, and delivery orders) required for 3PL processing.
• Contract & Paperwork Administration: Handle, organize, and track contract paperwork, rate sheets, purchase orders (POs), and service agreements related to 3PL vendors and suppliers.
• Logistics Coordination: Act as the internal liaison between the engineering, procurement, and warehouse teams to align project timelines with 3PL delivery schedules.
• Performance Monitoring: Verify 3PL invoices against agreed rates, flag discrepancies, and assist in monitoring vendor performance (e.g., on-time delivery rates).
• Data Entry & Reporting: Accurately update internal ERP/logistics systems with shipment statuses provided by 3PL partners and maintain systematic physical and digital filing systems.

Requirements & Qualifications

• At least1 to 3 years of hands-on experience in logistics administration, shipping documentation, or a similar role. Direct experience working with or managing 3PL providers will be a plus! Experience within the engineering or manufacturing sector is highly preferred.
• Diploma or Degree in Business Administration, Logistics, Supply Chain Management, or a related discipline.
• Strong proficiency in MS Office (especially Excel for tracking and data analysis).
• Familiarity with ERP software
• Excellent understanding of shipping terms (Incoterms), freight forwarding processes, and customs documentation.
• Exceptional attention to detail and strong organizational skills.
• Strong communication skills for effective 3PL and vendor collaboration.
• English & Chinese language proficiency is required as this position involves communicating with customers etc.
• Ability to multitask, prioritize, and work effectively in a fast-paced environment.