Human Resources & Administration Manager

Y.T. Realty Group Limited; Hong Kong; On-site; HKD 550,000 - 900,000; Full time

Job summary

Y.T. Realty Group Limited in Hong Kong is seeking an experienced Human Resources & Administration Manager to own the end-to-end employee journey, including payroll, MPF, tax reporting, compensation reviews and offboarding.

You will lead recruitment, performance management, culture initiatives, facilities, vendor management and office administration while ensuring compliance with HK employment laws. Fluency in English, Cantonese and Mandarin is essential.

Qualifications

• Minimum 8 years of progressive HR and administration experience, with at least 3 years in a managerial capacity.
• Deep knowledge of Hong Kong employment legislation, MPF regulations and tax filing requirements.
• Demonstrated experience in office leasing, vendor negotiation and facilities management.
• Familiarity with Hong Kong Companies Ordinance filings (NAR1, SCR, BR/CI renewals) and basic HKEX disclosure routines.
• Proven ability to lead, influence and build credibility with stakeholders at all levels, operating both strategically and hands-on.
• Fluency in English, Cantonese and Mandarin is essential.

Responsibilities

• Own the end-to-end employee journey: payroll, MPF, annual tax reporting, compensation review and discretionary bonuses tied to business performance; offboarding, visa cancellations and mandatory training; Employment Ordinance governance.
• Develop and execute recruitment strategies to attract top talent and manage full cycle from posting to onboarding; manage all work permit applications and renewals.
• Lead the performance management framework and annual appraisal cycle; drive engagement, retention and organizational development initiatives.
• Lead office strategy, lease negotiations, space planning and facilities management; manage asset lifecycle, IT onboarding and security.
• Oversee office operations: reception, procurement, vendor renewal and cost optimization across procurement, pantry, stationery and vendors.
• Establish and refine vendor management processes; conduct regular vendor reviews and price comparisons to ensure service quality and cost competitiveness.
• Central custody of corporate seals and licences; monitor renewals and ensure compliance with regulatory filings; support insurance renewals.
• Maintain statutory records and escalate appropriately; liaise with offshore agents for filings; support meeting logistics and external reviews.

Skills

HR Management

Employee Lifecycle

Recruitment

Performance Mgmt

Vendor Management

Facilities Mgmt

Office Operations

HK Legislation

Stakeholder Management

Languages EN CN MN

Job description

Human Resources & Administration Manager

HR Management & Employee Lifecycle – Own the end-to-end employee journey: monthly payroll, MPF, annual tax reporting, compensation review and discretionary bonuses tied to business performance; offboarding, visa cancellations and mandatory training; serve as subject matter expert on the Employment Ordinance, handling employee relations and governance matters.

Recruitment & Talent Mobility – Develop and execute recruitment strategies to attract top talent, managing the full cycle from job posting, screening and interviewing to offer and onboarding; manage all work permit applications and renewals, ensuring seamless international mobility and immigration compliance; maintain talent pipelines and employer branding.

Performance Management & Culture – Lead the performance management framework and annual appraisal cycle; foster a culture of continuous feedback and professional growth; design and deliver employee engagement, retention and organizational development initiatives to strengthen team cohesion and performance.

Operational Excellence & Facilities – Lead office strategy, lease negotiations and space planning; manage asset lifecycle, access control, IT onboarding and security; supervise fleet and drivers; own the administration budget and drive cost optimization across procurement, pantry, stationery and vendors.

Office Operations & General Administration – Keep daily office operations running (reception, cleaning, stationery); select, negotiate and renew vendors for equipment, telecom, insurance and cleaning; dispatch drivers and manage vehicle maintenance, inspections, cross-border permits, fuel and tunnel fees; register and count fixed assets and control inventory.

Vendor Management – Establish and refine vendor management processes and policies, including vendor admission, evaluation, tiering, performance review and exit mechanisms; organize regular vendor reviews and price comparisons to ensure service quality and cost competitiveness; maintain vendor files and contract ledgers to mitigate supply disruption and compliance risks.

Corporate Seal, Licence Custody & Risk Management – Centrally custody group and subsidiary chops, signature seals and bar stamps with strict approval procedures and use logs; monitor renewal of BR, CI and industry licences; archive constitutional documents and director-change notices; lead annual insurance renewal and review (Medical, Employee's Compensation, Motor); manage biennial health checks; ensure petroleum/oil control and fleet licensing compliance.

Statutory Records, Basic Compliance & Escalation – Maintain statutory registers and the SCR in inspection-ready condition; liaise with offshore agents on annual filings; submit NAR1 and change notices on time; assist with meeting logistics and minute drafting for external lawyer review; maintain an escalation protocol separating in-house matters (routine procurement, NAR1, fleet dispatch) from those requiring external lawyer review (circulars, profit warnings, formal announcements).

Key Requirements

Minimum 8 years of progressive HR and administration experience, with at least 3 years in a managerial capacity.

Deep knowledge of Hong Kong employment legislation, MPF regulations and tax filing requirements.

Demonstrated experience in office leasing, vendor negotiation and facilities management.

Familiarity with Hong Kong Companies Ordinance filings (NAR1, SCR, BR/CI renewals) and basic HKEX disclosure routines.

Proven ability to lead, influence and build credibility with stakeholders at all levels, operating both strategically and hands‑on.

Fluency in English, Cantonese and Mandarin is essential.

A meticulous, confidentiality‑minded problem‑solver with strong commercial acumen, high integrity and the ability to navigate complexity with poise.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• How many years' experience do you have as a human resources and administration manager?
• How many years' experience do you have in Human Resources (HR)?
• Are you available to work outside your usual hours when required? (e.g. weekends, evenings, public holidays)
• How would you rate your Mandarin language skills?

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