HR & Administration Lead - Payroll, Onboarding (HK/Macau)

Pictureworks (Hong Kong) Limited; Hong Kong Island; On-site; HKD 279,000 - 391,000; Full time

Job summary

Pictureworks (Hong Kong) Limited is seeking a hands-on Senior HR & Administration Executive to support day-to-day HR and administrative operations in Hong Kong and Macau. You will handle payroll, MPF, recruitment and employee documentation from start to finish with minimal supervision.

Working closely with the Head of HR at Group level, you will maintain accurate records, prepare contracts and HR letters, and ensure compliance with local employment practices.

Qualifications

• Diploma or Degree in Human Resources, Business Administration or related discipline.
• Around 4–6 years of hands-on HR and administration experience in Hong Kong.
• Experience with payroll, MPF, timesheets/attendance and HR administration.
• Familiar with Hong Kong and Macau employment practices and statutory requirements.
• Able to manage full-time and part-time employee administration.

Responsibilities

• Handle monthly payroll preparation and checking.
• Check and maintain timesheets, attendance, working hours, overtime and leave records.
• Manage MPF administration, including enrolment, contributions, cessation and follow-up with the MPF provider.
• Handle recruitment coordination from job posting and CV screening to interview arrangements, offers and onboarding.
• Prepare employment contracts, confirmation letters, salary adjustment letters and other HR correspondence.
• Manage employee onboarding, probation tracking, confirmation, resignation, termination and offboarding administration.
• Maintain accurate employee records, personnel files and HR system information.
• Attend to employees’ day-to-day HR enquiries and follow up on outstanding HR matters.
• Work closely with the Head of HR at Group/HQ level on employee relations, performance, disciplinary and other HR matters.
• Implement and follow Group HR policies, procedures and processes within the Hong Kong/Macau operation.
• Handle general office administration, including supplies, vendors, facilities, maintenance, courier and other day‑to‑day office needs.
• Liaise with Finance, Group/HQ, external vendors and service providers.
• Prepare HR reports and provide regular updates to Group HR.
• Handle other HR and administrative duties as required.

Skills

Attention to detail

Organised

Independent worker

Time management

Education

Diploma or Degree in Human Resources, Business Administration or related discipline

Tools

Excel

Job description

Pictureworks (Hong Kong) Limited is seeking a hands-on Senior HR & Administration Executive to support day-to-day HR and administrative operations in Hong Kong and Macau. You will handle payroll, MPF, recruitment and employee documentation from start to finish with minimal supervision.

Working closely with the Head of HR at Group level, you will maintain accurate records, prepare contracts and HR letters, and ensure compliance with local employment practices.