Office Manager

Pale Blue Dot AI Pte. Ltd.; Hong Kong; On-site; HKD 300,000 - 520,000; Full time

Job summary

Pale Blue Dot AI Pte. Ltd. seeks an experienced Office Manager for the Hong Kong office to oversee daily operations, compliance with local regulations, and an efficient administrative function.

The role requires coordination with the Singapore HQ and marketing events to foster a productive, culturally aligned office environment. Requirements include business-fluent English and conversational Mandarin, with 3–5 years in office management or operations within a multinational or tech-driven

Qualifications

• Business-fluent English communication skills.
• Conversational Mandarin (written and spoken).

Responsibilities

• Lead end-to-end setup of office infrastructure and operations.
• Oversee office logistics including maintenance, security, cleaning and space optimization.
• Provide administrative support to the local team: travel arrangements, meeting coordination, document management.
• Manage office budgets, expense tracking and financial reporting.
• Collaborate with Marketing to support local events and campaigns.
• Act as primary liaison with local government agencies for registrations, tax filings and compliance.
• Support HR tasks (onboarding, payroll coordination) and Hong Kong labor law adherence.
• Research and interpret local policies affecting operations.
• Coordinate with Singapore HQ to align office infrastructure with global standards.
• Organize team-building activities and local cultural events to boost engagement.

Skills

English

Mandarin

Job description

We are seeking a dynamic and experienced Office Manager to lead the daily operations, and administrative excellence of our Hong Kong office. This role is pivotal in ensuring seamless office operations, compliance with local regulations, and fostering a productive, also support the local marketing events, culturally aligned work environment. Proficiency in both English and Mandarin is required as the role needs to liaise with Mandarin-speaking stakeholders.

Key Responsibilities

1. Office Setup & Infrastructure

• Lead end-to-end setup of the Singapore office, including location selection, lease negotiations, interior design, and procurement of equipment/supplies.
• Manage vendor relationships (IT, facilities, utilities) and ensure compliance with local health, safety, and labor regulations.
• Coordinate with headquarters to align office infrastructure with global standards.

2. Daily Operations & Administration & Marketing Events

• Oversee office logistics: maintenance, security, cleaning, and space optimization.
• Provide administrative support to the local team, including travel arrangements, meeting coordination, and document management.
• Manage office budgets, expense tracking, and financial reporting.
• Collaborate with the Marketing team to support local marketing events.

3. Local Compliance & Business Support

• Act as the primary liaison for local government agencies, handling company registration, tax filings, and regulatory compliance.
• Support HR-related tasks (e.g., onboarding, payroll coordination with HR) and ensure adherence to Hong Kong labor laws.
• Research and interpret local policies impacting business operations.
• Facilitate communication between Singapore office and global teams, ensuring alignment with company culture and goals.
• Organize team-building activities and local cultural events to enhance employee engagement.

Qualifications

1. Language

Business-fluent English, and conversational Mandarin (written and spoken).

2. Experience

• 3-5 years in office management, administration, or operations, preferably in a multinational or tech-driven environment.

3. Knowledge

• Deep understanding of Hong Kong’s business environment, labor laws, and cultural norms.