Head of Admin & Facilities — Strategy & Ops

Johnson Stokes & Master; Hong Kong; On-site; HKD 700,000 - 1,200,000; Full time

Job summary

Johnson Stokes & Master is seeking a senior leader to head the Administration and Facilities Department in Hong Kong. You will drive the facilities strategy, oversee a broad range of services, including office leases, asset management, and supplier relationships, and work with Department Heads on safety, continuity and efficiency.

The role requires proven leadership across large teams, strong budgeting and procurement capabilities, and fluency in English and Chinese to collaborate with diverse

Qualifications

• Degree in business administration or facilities management or equivalent.
• Senior-level facilities management experience in a sizeable professional firm with team leadership.
• Strong understanding of office management procedures and operations.
• Experience managing suppliers, contracts, leases and procurement processes.
• Experience leading maintenance and facilities-related projects.
• Knowledge of business continuity planning and ISO 14001 would be advantageous.
• Proven leadership skills to manage large teams and drive performance.
• Strong communication and negotiation skills in English and Chinese.

Responsibilities

• Lead Administration and Facilities Department (≈45 staff) and oversee facilities strategy and related projects.
• Oversee contracts, leases, supplier management and procurement.
• Manage fixed assets, office security, and AV equipment across offices.
• Direct budget planning and day-to-day expense control.
• Develop staff, assign responsibilities and manage performance and succession planning.
• Coordinate business continuity plans and ISO 14001 initiatives.
• Ensure compliance with policies and maintain smooth information flow with other departments.

Skills

Leadership

Budget management

Stakeholder management

Communication

Negotiation

Project coordination

Education

Degree in business administration

Facilities management qualification

Tools

MS Office

AI-enabled tools

Job description

Johnson Stokes & Master is seeking a senior leader to head the Administration and Facilities Department in Hong Kong. You will drive the facilities strategy, oversee a broad range of services, including office leases, asset management, and supplier relationships, and work with Department Heads on safety, continuity and efficiency.

The role requires proven leadership across large teams, strong budgeting and procurement capabilities, and fluency in English and Chinese to collaborate with diverse