Fundraising Assistant - Events (2-year contract, renewable)

Oxfam; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

Oxfam Hong Kong is seeking a proactive Events Assistant to support fundraising activities, coordinate logistics, and assist volunteers. You will help recruit participants, manage venue arrangements, and maintain records, contributing to the success of our poverty alleviation programmes.

The role requires good English and Chinese, strong customer service, and the ability to work weekends and holidays as needed. Immediate availability preferred, degree holder encouraged to apply.

Qualifications

• Degree holder preferred; associate degree or higher diploma acceptable with 1 year+ experience.
• Ability to meet tight deadlines and work on weekends/public holidays as required.
• Good customer service, interpersonal and organizational skills.
• Proficient in English and Chinese written/spoken.
• Proficient in MS Office and data/records management.

Responsibilities

• Assist in recruitment and servicing of participants and volunteers
• Source venues and arrange logistics; brief participants and staff
• Coordinate meetings with event partners and produce minor prints
• Maintain records of participants and volunteers for future use
• Attend monthly meetings and take notes; support team decisions
• Handle additional tasks as assigned by the Fundraising Manager - Events

Skills

Customer service

Interpersonal skills

Organizational skills

English & Chinese language

MS Office

Records management

Education

Bachelor's degree or higher diploma

Tools

MS Office

Chinese word processing

Job description

Ref no.: FCU/FA-E/26/01

Looking for a meaningful career that allows you to make a difference in the world?

Join Oxfam Hong Kong, a member of the Oxfam confederation, in creating a world free of poverty. As an independent development and relief agency, we work with people living in poverty and partner organisations to implement effective development, humanitarian, policy advocacy, and public education programmes.

We are seeking passionate individuals to join our team and contribute to our poverty alleviation work. Join us and be part of the solution to end poverty and create a better world for all.

This position will assist in the implementation, evaluation, documentation and other post-event follow-up of the fundraising events/activities delegated to her/him.

Responsibilities:

• Assist in recruitment and servicing of participants and volunteers
• Source for venues and help arrange for all logistics and to conduct briefing for participants, volunteers and staff
• Coordinate meetings with event partners and production of minor printed items within the team
• Perform receipting; maintain proper record of participants, volunteers and other contacts for future use
• Attend and take turns to be secretary of the monthly Events Team meeting and take notes of current events/activities for future reference
• Participate in the decision-making process within the team
• Attend in the monthly OHK staff meeting and agency-wide events
• Handle additional tasks and assignments as requested by the Fundraising Manager - Events

Requirements:

• Degree holder is preferred, but open to associate degree or higher diploma holder with at least 1 year working experience in events, fundraising, or marketing.
• Able to meet tight deadlines and work on Saturdays, Sundays and public holidays as required.
• Good customer service, interpersonal and organizational skills, detail-oriented, work flexibly & creatively.
• Good command of spoken and written English and Chinese.
• Proficient in computer applications including MS Office and Chinese word processing.
• Immediate availability is highly preferable.
• Identification with Oxfam's mission and vision is a must.

Why Join Us

At Oxfam Hong Kong, our culture is shaped by our values, which reinforce what we care about and how we do things. Our five core values are: Justice, Empowerment, Inclusiveness, Accountability and Innovation. Learn more about Oxfam Hong Kong: https://www.oxfam.org.hk .

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks.

Oxfam Hong Kong is an equal opportunities employer.