Fundraising Assistant - Events (2-year Contract, renewable)

Oxfam Hong Kong; Hong Kong; On-site; HKD 201,000 - 268,000; Full time

Job summary

Oxfam Hong Kong is seeking an Events Assistant to support fundraising events and activities. You will help recruit and service participants and volunteers, arrange logistics, and coordinate with partners to produce materials for events.

The role requires strong organizational and communication skills, with English and Chinese proficiency. You may work weekends and public holidays as needed and contribute to team decisions and event follow-ups.

Qualifications

• Degree holder preferred, but open to associate degree or higher diploma with at least 1 year experience in events, fundraising, or marketing.
• Able to meet tight deadlines and work on Saturdays, Sundays and public holidays as required.
• Good command of spoken and written English and Chinese.

Responsibilities

• Assist in recruitment and servicing of participants and volunteers.
• Source venues and arrange logistics and briefing for participants, volunteers and staff.
• Coordinate meetings with event partners and produce minor printed items within the team.
• Perform receipting; maintain proper records of participants, volunteers and other contacts.
• Attend and take turns to be secretary of the monthly Events Team meeting and take notes for future reference.
• Participate in the decision-making process within the team.
• Attend monthly OHK staff meetings and agency-wide events.
• Handle additional tasks as requested by the Fundraising Manager - Events

Skills

Customer service

Interpersonal skills

Organizational skills

Detail oriented

Creativity

Education

Bachelor’s degree preferred

Associate degree / higher diploma

Tools

MS Office

Chinese word processing

Job description

This position will assist in the implementation, evaluation, documentation and other post-event follow-up of the fundraising events/activities delegated to her/him.

Responsibilities:

Assist in recruitment and servicing of participants and volunteers

Source for venues and help arrange for all logistics and to conduct briefing for participants, volunteers and staff

Coordinate meetings with event partners and production of minor printed items within the team

Perform receipting; maintain proper record of participants, volunteers and other contacts for future use

Attend and take turns to be secretary of the monthly Events Team meeting and take notes of current events/activities for future reference

Participate in the decision-making process within the team

Attend in the monthly OHK staff meeting and agency-wide events

Handle additional tasks and assignments as requested by the Fundraising Manager - Events

Requirements:

Degree holder is preferred, but open to associate degree or higher diploma holder with at least 1 year working experience in events, fundraising, or marketing.

Able to meet tight deadlines and work on Saturdays, Sundays and public holidays as required.

Good customer service, interpersonal and organizational skills, detail-oriented, work flexibly & creatively.

Good command of spoken and written English and Chinese.

Proficient in computer applications including MS Office and Chinese word processing.

Immediate availability is highly preferable.

Identification with Oxfam’s mission and vision is a must.

Why Join Us

At Oxfam Hong Kong, our culture is shaped by our values, which reinforce what we care about and how we do things. Our five core values are: Justice, Empowerment, Inclusiveness, Accountability and Innovation. Learn more about Oxfam Hong Kong: https://www.oxfam.org.hk.

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks.

(Data collected will only be used to process job applications. Applicants who are not invited for an interview within six weeks from the closing date can assume that their application was unsuccessful. All related information will be kept up to 12 months, and all personal data will be destroyed afterwards.)

Oxfam Hong Kong is an equal opportunities employer

Looking for a meaningful career that allows you to make a difference in the world?

Join Oxfam Hong Kong, a member of the Oxfam confederation, in creating a world free of poverty. As an independent development and relief agency, we work with people living in poverty and partner organisations to implement effective development, humanitarian, policy advocacy, and public education programmes.

We are seeking passionate individuals to join our team and contribute to our poverty alleviation work. Join us and be part of the solution to end poverty and create a better world for all.

Looking for a meaningful career that allows you to make a difference in the world?

Join Oxfam Hong Kong, a member of the Oxfam confederation, in creating a world free of poverty. As an independent development and relief agency, we work with people living in poverty and partner organisations to implement effective development, humanitarian, policy advocacy, and public education programmes.

We are seeking passionate individuals to join our team and contribute to our poverty alleviation work. Join us and be part of the solution to end poverty and create a better world for all.