Front-Office Admin & Travel Coordinator

Buro Happold Limited; Hong Kong; On-site; HKD 201,000 - 268,000; Full time

Benefits offered by this job

Annual leave

MPF contribution

Housing tax benefits

Discretionary bonus

Job summary

Buro Happold Limited in Hong Kong is seeking an Admin Assistant to support the day-to-day running of the Hong Kong office. You’ll help maintain a welcoming service for colleagues and visitors while handling admin, front-of-house and office support tasks.

Key duties include coordinating meetings and travel, managing expenses, maintaining records and assisting onboarding/offboarding. The role requires at least 2 years in office administration and fluency in English and Cantonese, with Mandarin a

Qualifications

• Minimum 2 years' experience in office administration, reception, office coordination, or executive support roles.
• Experience supporting meetings, travel arrangements, office events, and day-to-day office operations.
• Proficient in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Fluent in English and Cantonese; Mandarin is an advantage.

Responsibilities

• Provide general office administration and reception support to ensure smooth day-to-day operations.
• Coordinate meetings, visitor arrangements, catering, and office events.
• Manage travel bookings, office expenses, and administrative support.
• Maintain office supplies, facilities, vendors services, and day-to-day office operations.
• Coordinate employees’ onboarding and offboarding activities.
• Maintain accurate records, documentation, and administrative processes.
• Contribute to a positive, professional, and efficient workplace environment.
• Assist with ad hoc administrative projects and duties as required.

Skills

Office administration

Meeting coordination

Multitasking

Confidentiality

English Cantonese

Tools

Microsoft 365

Job description

Buro Happold Limited in Hong Kong is seeking an Admin Assistant to support the day-to-day running of the Hong Kong office. You’ll help maintain a welcoming service for colleagues and visitors while handling admin, front-of-house and office support tasks.

Key duties include coordinating meetings and travel, managing expenses, maintaining records and assisting onboarding/offboarding. The role requires at least 2 years in office administration and fluency in English and Cantonese, with Mandarin a