Senior Office Administrator & Executive Support

Charterhouse Limited; Hong Kong; Vor Ort; HKD 360.000 - 520.000; Vollzeit

Zusammenfassung

Charterhouse Limited, a global executive recruitment consultancy, seeks an experienced Office Administrator to be the friendly first point of contact for visitors and staff in Hong Kong. You will manage calls, emails, and correspondence while coordinating internal communications and policies across busy offices.

The role covers reception, facilities, travel arrangements, onboarding, and basic finance tasks, requiring strong organization, discretion, and a professional demeanor.

Qualifikationen

• Minimum 10 years in office administration or related role.

Aufgaben

• Greet visitors, clients and vendors and direct them as needed.
• Manage, screen and route incoming calls, emails and general correspondence.
• Coordinate internal communications and inform staff of office updates and policies.
• Maintain a clean, organized workspace including reception, conference rooms and kitchens.
• Manage office supply inventory and place orders within budget.
• Liaise with building management, vendors and IT/support services to resolve issues.
• Coordinate seating, office moves and workspace setups for new hires.
• Support calendar management, meeting scheduling and room bookings for leadership.

Kenntnisse

Reception

Communication

Time management

Organizational skills

Discretion

Ausbildung

Associate's degree in Business Administration

Bachelor's degree in Business Administration

Tools

Microsoft Office

Google Workspace

Video conferencing tools

Jobbeschreibung

Charterhouse Limited, a global executive recruitment consultancy, seeks an experienced Office Administrator to be the friendly first point of contact for visitors and staff in Hong Kong. You will manage calls, emails, and correspondence while coordinating internal communications and policies across busy offices.

The role covers reception, facilities, travel arrangements, onboarding, and basic finance tasks, requiring strong organization, discretion, and a professional demeanor.