Administrative Assistant

Buro Happold Limited; Hong Kong; On-site; HKD 201,000 - 268,000; Full time

Benefits offered by this job

Annual leave

MPF contribution

Housing tax benefits

Discretionary bonus

Job summary

Buro Happold Limited in Hong Kong is seeking an Admin Assistant to support the day-to-day running of the Hong Kong office. You’ll help maintain a welcoming service for colleagues and visitors while handling admin, front-of-house and office support tasks.

Key duties include coordinating meetings and travel, managing expenses, maintaining records and assisting onboarding/offboarding. The role requires at least 2 years in office administration and fluency in English and Cantonese, with Mandarin a

Qualifications

• Minimum 2 years' experience in office administration, reception, office coordination, or executive support roles.
• Experience supporting meetings, travel arrangements, office events, and day-to-day office operations.
• Proficient in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Fluent in English and Cantonese; Mandarin is an advantage.

Responsibilities

• Provide general office administration and reception support to ensure smooth day-to-day operations.
• Coordinate meetings, visitor arrangements, catering, and office events.
• Manage travel bookings, office expenses, and administrative support.
• Maintain office supplies, facilities, vendors services, and day-to-day office operations.
• Coordinate employees’ onboarding and offboarding activities.
• Maintain accurate records, documentation, and administrative processes.
• Contribute to a positive, professional, and efficient workplace environment.
• Assist with ad hoc administrative projects and duties as required.

Skills

Office administration

Meeting coordination

Multitasking

Confidentiality

English Cantonese

Tools

Microsoft 365

Job description

Are you looking to develop your career as an Admin Assistant? Build your skills and grow with Buro Happold.We require an Admin Assistant Assistant to support the day-to-day running of the Hong Kong office and help to maintain a consistent, professional and welcoming service for colleagues and visitors. The role covers a mix of administrative, front-of-house and office support for the Hong Kong office. You will create an organised and welcoming workplace, coordinating routine travel and expense administration, and ensuring day-to-day activities are completed accurately and consistently.

Key Duties

• Provide general office administration and reception support to ensure smooth day-to-day operations.
• Coordinate meetings, visitor arrangements, catering, and office events.
• Manage travel bookings, office expenses, and administrative support.
• Maintain office supplies, facilities, vendors services, and day-to-day office operations.
• Coordinate employee’s onboarding and offboarding activities.
• Maintain accurate records, documentation, and administrative processes.
• Contribute to a positive, professional, and efficient workplace environment.
• Assist with ad hoc administrative projects and duties as required.

Your skills & experience

• Minimum 2 years' experience in office administration, reception, office coordination, or executive support roles.
• Experience supporting meetings, travel arrangements, office events, and day-to-day office operations.
• Proficient in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, communication and interpersonal skills with good attention to detail.
• Professional, proactive, and able to handle multiple priorities and confidential information with discretion.
• Fluent in English and Cantonese; experience in a multinational environment and Mandarin is an advantage.

What we offer

• Annual leave -20 days leave per year or the option of 15 days leave with 5 days leave pay.
• Competitive MPF contribution.
• Tax efficiencies for housing.
• Discretionary pay review and bonus.

A place for everyone

Buro Happold values an individual's flexible approaches to working patterns as an important part of how you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers. Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds, and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive. We are working to change the lack of representation of marginalised groups in the built environment. We are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing differences allows us to develop the most innovative and elegant solutions.