Facilities & Office Operations Specialist

Gfgroup; Hong Kong; On-site; HKD 360,000 - 480,000; Full time

Job summary

Gfgroup seeks a highly organized Facilities and Office Administration Associate in Hong Kong. You will be the backbone of daily office operations, ensuring an efficient working environment and compliance with confidentiality in records handling.

The role requires a bachelor’s degree in a related field and at least 3 years of office administration experience. Fluency in English, Cantonese, and Mandarin is mandatory, with excellent document drafting abilities and strong teamwork.

Qualifications

• Bachelor’s degree in Project Management or a related field.
• At least 3 years of experience in office administration or corporate support.
• Fluency in English, Cantonese and Mandarin (written and spoken) is required.
• Excellent writing skills for drafting formal corporate documents.
• Strong organizational abilities with multitasking in a team environment.

Responsibilities

• Fixed Asset Management: tracking, auditing, and managing office equipment, inventory, and supplies.
• Records & Records Management: organizing, archiving, and maintaining filing systems with confidentiality.
• Documentation & Reporting: drafting internal memos, official approval requests and basic business materials.
• Vendor Management: coordinating with renovation, building management, and external vendors.
• Office Operations & Maintenance: day-to-day admin tasks to keep the workspace running smoothly and safely.

Skills

Languages: English, Cantonese, andMand

Education

Bachelor’s degree in Project Management or related field

Job description

Gfgroup seeks a highly organized Facilities and Office Administration Associate in Hong Kong. You will be the backbone of daily office operations, ensuring an efficient working environment and compliance with confidentiality in records handling.

The role requires a bachelor’s degree in a related field and at least 3 years of office administration experience. Fluency in English, Cantonese, and Mandarin is mandatory, with excellent document drafting abilities and strong teamwork.