Facilities and Office Administration Associate

Gfgroup; Hong Kong; In loco; HKD 360.000 - 480.000; Tempo pieno

Descrizione del lavoro

Gfgroup seeks a highly organized Facilities and Office Administration Associate in Hong Kong. You will be the backbone of daily office operations, ensuring an efficient working environment and compliance with confidentiality in records handling.

The role requires a bachelor’s degree in a related field and at least 3 years of office administration experience. Fluency in English, Cantonese, and Mandarin is mandatory, with excellent document drafting abilities and strong teamwork.

Competenze

• Bachelor’s degree in Project Management or a related field.
• At least 3 years of experience in office administration or corporate support.
• Fluency in English, Cantonese and Mandarin (written and spoken) is required.
• Excellent writing skills for drafting formal corporate documents.
• Strong organizational abilities with multitasking in a team environment.

Mansioni

• Fixed Asset Management: tracking, auditing, and managing office equipment, inventory, and supplies.
• Records & Records Management: organizing, archiving, and maintaining filing systems with confidentiality.
• Documentation & Reporting: drafting internal memos, official approval requests and basic business materials.
• Vendor Management: coordinating with renovation, building management, and external vendors.
• Office Operations & Maintenance: day-to-day admin tasks to keep the workspace running smoothly and safely.

Conoscenze

Languages: English, Cantonese, andMand

Formazione

Bachelor’s degree in Project Management or related field

Descrizione del lavoro

Facilities and Office Administration Associate

Department: Executive Office Publish Time: 2026/10/26 Location: Hong Kong

Role Overview: We are seeking a highly organized, proactive, and detail-oriented Facilities and Office Administration Associate to join our team. In this role, you will be the backbone of our daily office operations, ensuring a seamless and efficient working environment.

Key Responsibilities

• Fixed Asset Management: Tracking, auditing, and managing office equipment, inventory, and supplies.
• Records & Records Management: Organizing, archiving, and maintaining physical and digital filing systems with strict confidentiality.
• Documentation & Reporting: Drafting professional internal memos, official approval requests and basic business materials.
• Vendor Management: Managing and coordinating with renovation, building management, cleaning services external vendors.
• Office Operations & Maintenance: Day-to-day handling of general office administrative tasks to keep the workspace running smoothly and maintain health and safety.

Requirements

• Bachelor’s degree in Project Management or a related field.
• 3 years of experience in office administration, corporate support, or a similar role. Experience in vendor management is highly preferable.
• Professional fluency in English, Cantonese, and Mandarin (both written and spoken) is strictly required.
• Excellent written communication skills, with experience drafting formal corporate documents or reports.
• Strong organizational skills, ability to multitask, problem-solving mindset, and a great team player.

We offer attractive remuneration package and fringe benefits to the right candidate.

Further information about our group companies can be found at www.gfgroup.com.hk and www.gf.com.cn.

All applications will be treated in the strictest confidence and personal data collected will be used for recruitment purpose only.