Facilities Admin & CMMS Coordinator

JLL; Hong Kong; On-site; HKD 180,000 - 260,000; Full time

Job summary

JLL is seeking a facilities support professional for on-site operations in Hong Kong. The role involves maintaining records, preparing reports, and coordinating with internal teams and external vendors to ensure compliance and timely service delivery.

The ideal candidate has 2–4 years in facilities or property admin, strong MS Office and CMMS familiarity, and good English/Cantonese communication. A strong eye for detail and data integrity will be valued in this client-facing position.

Qualifications

• Associate degree, higher diploma, or professional qualification in engineering or related field.
• 2–4 years of experience in facilities management, property administration, or technical support roles.
• Proficiency in Microsoft Office (Excel, Word, Outlook); CMMS experience (IBM Maximo, Fiix, or similar) is a plus.
• Basic understanding of MEP systems and Hong Kong statutory requirements (e.g., EMSD, FSD, Buildings Department).
• Strong organizational, communication, and multitasking skills.
• Good command of written and spoken English and Chinese (Cantonese); Mandarin is beneficial.
• Accuracy-focused with the ability to manage deadlines and confidential information.

Responsibilities

• Maintain and update technical records, maintenance logs, equipment manuals, and as-built drawings.
• Assist in preparing work orders, service reports, and contractor performance documentation.
• Coordinate with internal engineering teams and external vendors for scheduling, invoicing, and compliance verification.
• Support the preparation of statutory submissions, inspection reports, and renewal tracking (e.g., lifts, fire systems, electrical installations).
• Generate routine operational reports (KPIs, backlog status, preventive maintenance compliance) using CMMS or Excel-based tools.
• Liaise with tenants, property management, and client representatives on non-technical aspects of engineering requests.
• Ensure all documentation adheres to JLL and client quality standards and data retention policies.

Skills

MS Office

CMMS experience

English & Cantonese

Organizational multitasking

Education

Engineering diploma/degree

Tools

IBM Maximo

Fiix

Job description

JLL is seeking a facilities support professional for on-site operations in Hong Kong. The role involves maintaining records, preparing reports, and coordinating with internal teams and external vendors to ensure compliance and timely service delivery.

The ideal candidate has 2–4 years in facilities or property admin, strong MS Office and CMMS familiarity, and good English/Cantonese communication. A strong eye for detail and data integrity will be valued in this client-facing position.