Assistant Technical Administration Officer

JLL; Hong Kong; On-site; HKD 180,000 - 260,000; Full time

Job summary

JLL is seeking a facilities support professional for on-site operations in Hong Kong. The role involves maintaining records, preparing reports, and coordinating with internal teams and external vendors to ensure compliance and timely service delivery.

The ideal candidate has 2–4 years in facilities or property admin, strong MS Office and CMMS familiarity, and good English/Cantonese communication. A strong eye for detail and data integrity will be valued in this client-facing position.

Qualifications

• Associate degree, higher diploma, or professional qualification in engineering or related field.
• 2–4 years of experience in facilities management, property administration, or technical support roles.
• Proficiency in Microsoft Office (Excel, Word, Outlook); CMMS experience (IBM Maximo, Fiix, or similar) is a plus.
• Basic understanding of MEP systems and Hong Kong statutory requirements (e.g., EMSD, FSD, Buildings Department).
• Strong organizational, communication, and multitasking skills.
• Good command of written and spoken English and Chinese (Cantonese); Mandarin is beneficial.
• Accuracy-focused with the ability to manage deadlines and confidential information.

Responsibilities

• Maintain and update technical records, maintenance logs, equipment manuals, and as-built drawings.
• Assist in preparing work orders, service reports, and contractor performance documentation.
• Coordinate with internal engineering teams and external vendors for scheduling, invoicing, and compliance verification.
• Support the preparation of statutory submissions, inspection reports, and renewal tracking (e.g., lifts, fire systems, electrical installations).
• Generate routine operational reports (KPIs, backlog status, preventive maintenance compliance) using CMMS or Excel-based tools.
• Liaise with tenants, property management, and client representatives on non-technical aspects of engineering requests.
• Ensure all documentation adheres to JLL and client quality standards and data retention policies.

Skills

MS Office

CMMS experience

English & Cantonese

Organizational multitasking

Education

Engineering diploma/degree

Tools

IBM Maximo

Fiix

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

• Maintain and update technical records, maintenance logs, equipment manuals, and as-built drawings
• Assist in preparing work orders, service reports, and contractor performance documentation
• Coordinate with internal engineering teams and external vendors for scheduling, invoicing, and compliance verification
• Support the preparation of statutory submissions, inspection reports, and renewal tracking (e.g., lifts, fire systems, electrical installations)
• Generate routine operational reports (KPIs, backlog status, preventive maintenance compliance) using CMMS or Excel-based tools
• Liaise with tenants, property management, and client representatives on non-technical aspects of engineering requests
• Ensure all documentation adheres to JLL and client quality standards and data retention policies

Required Skills and Experience:

• Associate degree, higher diploma, or professional qualification in engineering, building services, or a related field
• 2-4 years of experience in facilities management, property administration, or technical support roles
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with CMMS (e.g., IBM Maximo, Fiix, or similar) is a strong advantage
• Basic understanding of MEP systems and Hong Kong statutory requirements (e.g., EMSD, FSD, Buildings Department) is preferred
• Strong organizational, communication, and multitasking skills
• Good command of written and spoken English and Chinese (Cantonese); Mandarin is beneficial
• Accuracy-focused with the ability to manage deadlines and confidential information

Location:

On-site - Hong Kong, SAR, China

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

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Jones Lang LaSalle(“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.