Executive Secretary

Leapin Hong Kong; Hong Kong; On-site; HKD 391,000 - 614,000; Full time

Job summary

Leapin Hong Kong is seeking an experienced Executive Assistant to the HR Director to provide comprehensive secretarial support. The role covers calendar management, meeting scheduling, travel arrangements, and expense handling, while also preparing presentation materials and confidential documents for HR initiatives.

You will coordinate internal meetings, HR events, and cross‑department communications, maintain strict filing systems, and assist in HR projects including onboarding and recruitment

Qualifications

• Diploma or above in Business Administration, HR, or related discipline.
• Minimum 8-10 years of relevant experience in providing secretarial support for executives in sizable organizations, experience in HR support is an advantage.
• High level of professionalism, discretion, and attention to detail.
• Good command of written and spoken English and Chinese (Cantonese, and Mandarin).
• High proficiency in Outlook, Words, Excel and PowerPoint.

Responsibilities

• Provide full secretarial support to the HR Director, including calendar management, meeting scheduling, travel arrangements, and expense handling.
• Prepare presentation materials, reports, meeting minutes, and confidential documents.
• Coordinate internal meetings, HR events, and cross‑department communications.
• Maintain accurate filing systems, HR documentation, and records with strict confidentiality.
• Assist in HR projects, recruitment logistics, onboarding coordination, and employee engagement activities.
• Liaise with internal stakeholders and external partners to ensure smooth workflow and timely follow‑up.
• Handle general office administration tasks as required.

Skills

Secretarial support

Calendar management

Meeting scheduling

HR support

Cross-department communication

Bilingual English/Chinese

Education

Diploma or above in Business Administration/HR

Tools

Outlook

Word

Excel

PowerPoint

Job description

• Provide full secretarial support to the HR Director, including calendar management, meeting scheduling, travel arrangements, and expense handling.
• Prepare presentation materials, reports, meeting minutes, and confidential documents.
• Coordinate internal meetings, HR events, and cross‑department communications.
• Maintain accurate filing systems, HR documentation, and records with strict confidentiality.
• Assist in HR projects, recruitment logistics, onboarding coordination, and employee engagement activities.
• Liaise with internal stakeholders and external partners to ensure smooth workflow and timely follow‑up.
• Handle general office administration tasks as required.

Requirements:

• Diploma or above in Business Administration, HR, or related discipline.
• Minimum 8-10 years of relevant experience in providing secretarial support for executives in sizable organizations, experience in HR support is an advantage.
• High level of professionalism, discretion, and attention to detail.
• Good command of written and spoken English and Chinese (Cantonese, and Mandarin)
• High proficiency in Outlook, Words, Excel and PowerPoint.