Executive Secretary

Chow Tai Fook Jewellery Group; Hong Kong; On-site; HKD 420,000 - 620,000; Full time

Job summary

Chow Tai Fook Jewellery Group seeks an experienced Executive Secretary to provide high-level administrative support to a C-level executive in Hong Kong. You will manage schedules, travel logistics, and confidential communications to ensure smooth operations across departments.

The role requires a Bachelor's degree, strong organizational skills, discretion, and fluency in English and Chinese. You will prepare reports, coordinate meetings, events, and liaise with internal and external stakeholders

Qualifications

• Bachelor's Degree in Business Administration, Finance, or related field.
• Proven experience supporting C-level executives, preferably in multinational corporations (MNC).
• Strong organizational skills with attention to detail and ability to multitask effectively.
• Discretion and professionalism in handling confidential information.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office and financial software applications.
• Good command of written and spoken English and Chinese.

Responsibilities

• Manage the C-level executive's schedule, communications, and inquiries.
• Prepare and organize financial and corporate documents, reports, and presentations.
• Maintain confidentiality of sensitive information.
• Coordinate meetings, conferences, and travel arrangements.
• Identify opportunities to streamline processes, implement best practices, and enhance efficiency in administrative tasks.
• Provide administrative assistance and support for team events.

Skills

Organizational excellence

Discretion

Communication skills

Multitasking

Education

Bachelor's Degree in Business Administration, Finance, or related field

Tools

MS Office Suite

Financial software

Job description

As the Executive Secretary to a C-level executive, you will provide high-level administrative support and contribute to the smooth functioning of various departments. Your role will involve managing meeting schedules, travelling and logistics, team events and other secretarial and administrative support for the team.

Key Responsibilities:

• Manage the C-level executive's schedule, communications, and inquiries to ensure smooth coordination
• Prepare and organize financial and corporate documents, reports, and presentations with accuracy
• Maintain confidentiality of sensitive financial and corporate information
• Facilitate effective communication between the C-level executive and internal/external stakeholders by coordinating meetings, conferences, and travel arrangements
• Identify opportunities to streamline processes, implement best practices, and enhance efficiency in administrative tasks
• Provide administrative assistance and support for team events

Requirements:

• Bachelor's Degree in Business Administration, Finance, or related field
• Proven experience in supporting C-level executives, preferably in MNC
• Strong organizational skills with attention to detail and the ability to multitask effectively
• Discretion and professionalism in handling confidential information
• Excellent communication and interpersonal skills
• Proficiency in MS Office suite and financial software applications
• Good command in written and spoken English and Chinese

We offer excellent career opportunities, attractive remuneration package & benefits to the right candidate.

All information collected will be used for recruitment purposes only.