Executive Personal Assistant- Travelling Required- up to 50K

Michael Page International (HK) Ltd; Hong Kong; On-site; HKD 508,000 - 608,000; Full time

Benefits offered by this job

Annual Leave 15 Days

Medical Insurance

Job summary

Michael Page International (HK) Ltd is seeking an Executive Personal Assistant to support a Director relocating to establish a new HK office. The role requires frequent travel with the expatriate Director across Mainland regions and strong translation capabilities in English, Cantonese and Mandarin.

Responsibilities include managing calendars, coordinating meetings, preparing presentations, handling communications, arranging travel, and maintaining confidential records.

Qualifications

• Over 8 years of secretarial experience supporting senior management.
• Ability to travel frequently with executives.
• Excellent document translation and preparation skills.
• Strong written and spoken English, Cantonese and Mandarin.

Responsibilities

• Manage calendars, appointments and meeting arrangements to keep priorities organized.
• Coordinate internal and external meetings, invitations, room bookings and materials.
• Prepare correspondence, presentations and documents for clear business communication.
• Handle calls, emails and enquiries professionally, directing matters to the appropriate contacts.
• Arrange business travel, itineraries and related logistics.
• Maintain accurate records, files and confidential documents for easy retrieval.
• Track follow-up actions from meetings to ensure key items are completed on time.
• Travel with the Director on business trips across Mainland, handling translations on documentation.

Skills

English

Cantonese

Mandarin

Education

Business Administration

Job description

Executive Personal Assistant- Travelling Required- up to 50K

This is an exciting new role for an EA to support the Director of HK who will relocate and set up the new office.

My client is an international firm in the commodities business looking to set up their HK office to further strengthen their development in the Asia market. They are urgently looking for an EA who will be able to travel with an expatriate Director to help with translation and to meet clients and other business meetings. This will primarily be around the mainland region and will require strong English, Cantonese and Mandarin

Description

As an Executive Personal Assistant, your main responsibilities will include:

• Manage calendars, appointments and meeting arrangements to keep daily priorities well organised.
• Coordinate internal and external meetings, including invitations, room bookings and meeting materials.
• Prepare correspondence, presentations and documents to support clear business communication.
• Handle calls, emails and enquiries professionally, directing matters to the appropriate contacts.
• Arrange business travel, itineraries and related logistics when required.
• Maintain accurate records, files and confidential documents for easy retrieval.
• Track follow-up actions from meetings and help ensure key items are completed on time.
• To travel with the Director on business travels across Mainland- handling translations on documentation

Profile

A successful Executive Personal Assistant should have:

• Higher education in business administration/ translation or relevant
• Over 8 years solid experience in a secretarial role supporting senior management - must be comfortable with frequent travel on the job
• Strong ability to prepare professional documents, correspondence and presentations / translation of documents.
• Good organisational skills and attention to detail when maintaining records.
• Ability to handle confidential information with care and discretion.
• Clear written and verbal communication skills - fluency in English, Cantonese and Mandarin
• Candidates who are immediate will have an advantage

Job Offer

• Annual Leave 15 Days
• Medical Insurance