Executive Personal Assistant- Travelling Required- up to 50K

Michael Page; Hong Kong; On-site; HKD 450,000 - 750,000; Full time

Benefits offered by this job

Annual Leave 15 Days

Medical Insurance

Job summary

Michael Page (Hong Kong) is seeking an Executive Personal Assistant to support a senior expatriate Director. The role requires frequent travel across Mainland China, strong translation skills and fluency in English, Cantonese and Mandarin.

You will manage calendars, coordinate meetings, prepare documents and assist with client meetings, travel logistics and confidential records. Immediate availability is preferred.

Qualifications

• Strong calendar and meeting coordination skills.
• Translation and document preparation capabilities.
• Confidentiality and discretion in handling sensitive information.
• Fluent in English, Cantonese and Mandarin.

Responsibilities

• Manage calendars, appointments and meeting arrangements to keep priorities organised.
• Coordinate internal and external meetings, invitations, room bookings and materials.
• Prepare correspondence, presentations and documents for clear business communication.
• Handle calls, emails and enquiries professionally, directing to appropriate contacts.
• Arrange business travel, itineraries and related logistics.
• Maintain accurate records and confidential documents for easy retrieval.
• Track follow-up actions from meetings and ensure key items are completed.

Skills

Calendar management

Travel coordination

Translation

Document preparation

Confidentiality

Languages: EN/CN/Mandarin

Communication

Education

Higher education in business administration/translation

Job description

• New Headcount
• New Set up in HK

About Our Client

My client is an international firm in the commodities business looking to set up their HK office to further strengthen their development in the Asia market. They are urgently looking for an EA who will be able to travel with an expatriate Director to help with translation and to meet clients and other business meetings. This will primarily be around the mainland region and will require strong English, Cantonese and Mandarin

Job Description

As an Executive Personal Assistant, your main responsibilities will include:

• Manage calendars, appointments and meeting arrangements to keep daily priorities well organised.
• Coordinate internal and external meetings, including invitations, room bookings and meeting materials.
• Prepare correspondence, presentations and documents to support clear business communication.
• Handle calls, emails and enquiries professionally, directing matters to the appropriate contacts.
• Arrange business travel, itineraries and related logistics when required.
• Maintain accurate records, files and confidential documents for easy retrieval.
• Track follow-up actions from meetings and help ensure key items are completed on time.
• To travel with the Director on business travels across Mainland- handling translations on documentation

The Successful Applicant

A successful Executive Personal Assistant should have:

• Higher education in business administration/ translation or relevant
• Over 8 years solid experience in a secretarial role supporting senior management - must be comfortable with frequent travel on the job
• Strong ability to prepare professional documents, correspondence and presentations / translation of documents.
• Good organisational skills and attention to detail when maintaining records.
• Ability to handle confidential information with care and discretion.
• Clear written and verbal communication skills - fluency in English, Cantonese and Mandarin
• Candidates who are immediate will have an advantage

What's on Offer

• Annual Leave 15 Days
• Medical Insurance