Executive & Personal Assistant — Path to Chief of Staff

Hermessi LLC; Hong Kong; Vor Ort; HKD 300.000 - 420.000; Vollzeit

Benefits dieser Stelle

Paid training

Bonuses based on performance

Competitive salary and benefits

Professional development opportunities

Zusammenfassung

Hermessi LLC is seeking a highly organized Personal Assistant to support the CEO in Hong Kong. The role demands superb coordination of administrative, accounting, and fund operations tasks with a high level of discretion.

The ideal candidate will be bilingual in English and Chinese, possess strong Office and Google Suite skills, and deliver precise, proactive support in a fast-paced environment.

Qualifikationen

• Diploma or above in Business Administration, Finance, Accounting, or related discipline.
• At least 5 years’ relevant experience in an administrative or operations role.
• Excellent written and spoken English and Chinese; Mandarin fluency is required.
• Working knowledge of basic accounting and financial reporting principles.
• Strong organizational and time-management skills with high attention to detail and accuracy.
• Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint.
• Proactive, reliable, and highly committed, with the ability to work independently and manage multiple priorities.
• Demonstrate trustworthiness and reliability in their actions.
• Understand how to use ChatGPT AI tools to increase productivity.
• Working knowledge of Google Suite and modern productivity/project management tools (e.g., Monday, Notion, CRMs)

Aufgaben

• Oversee day-to-day administration while supporting accounting, bookkeeping, and fund operation work.
• Manage contracts, service provider agreements, and internal documentation.
• Liaise with external service providers on monthly bookkeeping, preparation of management accounts, and annual company audits.
• Coordinate with custodians, fund administrators, auditors, legal advisers, and other service providers on routine fund operations matters.
• Assist with fund and bank account opening and KYC/AML documentation.
• Support investor onboarding, respond to basic investor enquiries, and maintain onboarding records.
• Handling personal matters for the CEO.
• Managing household staff - helpers and drivers schedules and performance management.
• Assisting with any house renovation or maintenance projects.
• Arranging family gatherings, children, holidays and parties.
• Running errands for management when required.

Jobbeschreibung

Hermessi LLC is seeking a highly organized Personal Assistant to support the CEO in Hong Kong. The role demands superb coordination of administrative, accounting, and fund operations tasks with a high level of discretion.

The ideal candidate will be bilingual in English and Chinese, possess strong Office and Google Suite skills, and deliver precise, proactive support in a fast-paced environment.