Executive Assistant - Financial Services - up to 40K

Michael Page International (HK) Ltd; Hong Kong; On-site; HKD 268,000 - 446,000; Full time

Benefits offered by this job

Medical Insurance

Annual Leave 15 Days

Job summary

Michael Page International (HK) Ltd in Hong Kong is seeking an Executive Assistant to provide dedicated administrative support to senior executives in the financial services sector.

You will manage calendars, organise documents and travel, and handle confidential communications with discretion while collaborating with department heads and growing teams.

Qualifications

• Higher education in business administration or relevant
• Previous experience in an administrative or executive support role
• Fluency in English, Cantonese and Mandarin
• Strong organisational and time management skills

Responsibilities

• Managing and coordinating daily schedules, meetings, and appointments for senior executives
• Preparing and organising documents, presentations, and reports
• Handling travel arrangements, including flights and itineraries
• Monitoring and responding to correspondence on behalf of executives
• Maintaining records, databases, and filing systems
• Liaising with internal and external stakeholders to ensure smooth workflow
• Providing general administrative support to the team
• Maintaining confidentiality and discretion in handling sensitive information

Skills

Multitasking

Time management

Communication

Discretion

Education

Bachelor’s degree in business administration

Tools

MS Office

AI

Job description

Executive Assistant - Financial Services - up to 40K

As an EA within the financial services industry, you will provide dedicated administrative and organisational support to senior executives. This role requires excellent multitasking skills and the ability to manage priorities effectively.

My client is within the financial services sector based in Hong Kong. They are looking for an EA to join their team, this will be supporting 3 department heads and their growing teams. They will require someone who is flexible and wanting to learn more about their department than just the typical EA duties. They want someone who has a positive mindset, operates with flexibility and takes initiative

Description

As an EA, your main responsibilities will include:

• Managing and coordinating daily schedules, meetings, and appointments for senior executives.
• Preparing and organising documents, presentations, and reports.
• Handling travel arrangements, including booking flights, accommodations, and itineraries.
• Monitoring and responding to correspondence and communications on behalf of the executives.
• Maintaining records, databases, and filing systems.
• Liaising with internal and external stakeholders to ensure smooth workflow.
• Providing general administrative support to the team as needed.
• Ensuring confidentiality and discretion in handling sensitive information.

Profile

A successful EA should have:

• Higher education in business administration or relevant
• Previous experience in an administrative or executive support role, preferably in financial services or professional services
• Candidates with oversees experience in education or work will have an advantage
• Strong organisational and time management skills.
• Proficiency in MS office and AI
• Excellent communication and interpersonal skills- Fluency in English, Cantonese and Mandarin
• Attention to detail and a proactive approach to problem-solving.
• The ability to work independently and under pressure.
• Professionalism and a high level of discretion.

Job Offer

• Medical Insurance
• Annual Leave 15 Days