Executive Assistant- up to 40K

Leadingnation; Hong Kong; On-site; HKD 300,000 - 520,000; Full time

Benefits offered by this job

Double Pay

Annual Leave: 14 Days

Job summary

Leadingnation is seeking an Executive Assistant in Hong Kong to provide high-level administrative support to C-Level executives. The role spans coordinating calendars, travel, confidential records, and liaison with internal/external stakeholders to ensure seamless operations.

The ideal candidate will have 3–5 years of EA experience, strong organizational skills, and proficiency in MS Office and AI tools. You may also support family-related personal matters and occasional vendor management.

Qualifications

• Bachelor's or equivalent in business support/admin.
• 3–5 years of EA/administrative experience.
• Proficient in MS Office and AI tools.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Able to handle confidential personal matters.

Responsibilities

• Manage senior management calendars, meetings and appointments.
• Coordinate travel arrangements including flights and itineraries.
• Maintain confidential files and records with discretion.
• Support CEO family members with personal household matters.
• Liaise with internal and external stakeholders for smooth communications.
• Monitor and manage expenses, budgets and invoices.
• Assist with event planning and execution as needed.
• Provide general office support and ensure operational efficiency.
• Oversee vendor management; occasional travel may be required.

Skills

Calendar management

Travel coordination

Stakeholder communication

Discretion & confidentiality

Personal matters handling

Time management

Education

Higher education in business support admin

Tools

Microsoft Word

Microsoft Excel

AI tools

Job description

This is a exciting new role for a passionate EA to join a growing business who focuses on luxury goods

Client Details

The role of Executive Assistant in a growing business who focuses on luxury goods in Hong Kong , Europe and the Middle East involves providing high-level administrative support to C Level management. This position requires strong organisational skills and the ability to manage multiple tasks effectively- but also requires someone who can be proactive and adaptive in their approach

Description

As an Executive Assistant, your main responsibilities will include:

• Managing calendars, scheduling meetings, and coordinating appointments for senior management.
• Handling travel arrangements, including flights, accommodation, and itineraries.
• Maintaining confidential files and records with a high level of discretion.
• Working with family members of the CEO to support their personal household support
• Liaising with internal and external stakeholders to ensure smooth communication and coordination.
• Monitoring and managing expenses, budgets, and invoices.
• Assisting with event planning and execution as required.
• Providing general office support and ensuring operational efficiency.
• Vendor management and the occasional travel maybe required

Profile

A successful Executive Assistant should have:

• Higher education in business support admin required.
• Around 3-5 years experience required for this role
• Proficiency in Microsoft Office Suite, including Word, Excel, and AI tools
• Exceptional organisational and time-management skills.
• Strong communication and interpersonal abilities.
• Must be comfortable handling personal matters and previous experience
• Attention to detail and a proactive approach to problem-solving.
• Ability to handle sensitive information with confidentiality.
• Language requirements- English speakers are welcome - no Chinese required

Job Offer

• Double Pay
• Annual Leave: 14 Days