Executive Assistant to the President's Office

Technological and Higher Education Institute of Hong Kong (THEi)

Hong Kong

On-site

HKD 279,000 - 424,000

Full time

14 days+

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Job summary

Technological and Higher Education Institute of Hong Kong (THEi) is seeking an organised executive assistant to the President’s Office at the Chai Wan Campus. You will prepare management reports, minutes, agendas and official correspondence, and coordinate meetings, events and visits for internal and external stakeholders.

The role requires a recognised degree, at least 2 years’ executive experience in education, and strong English/Chinese communication.

Qualifications

A recognised degree or equivalent qualification.
Minimum 2 years’ executive-level experience in educational institutions or similar.
Detail-oriented, organised, proactive with strong time management and multi-tasking abilities.
Fluent in English and Chinese with strong interpersonal and communication skills.
Experience in report, minutes, and/or proposal writing is preferred.

Responsibilities

To assist in the preparation and compilation of management reports, progress update reports, statistics, proposals, returns of information, presentation slides and other meeting materials, reports or documentations for various meetings, events and purposes.
To organise, manage and provide secretarial support to various meetings, committees and boards, including the preparation of minutes and agendas.
To organise, coordinate and support various events, functions and forums, either for the President’s Office or for the Institute.
To prepare official correspondence including emails and letters.
To liaise with internal and external parties on behalf of the President’s Office.
To provide administrative support to the operation of the President’s Office.
To coordinate or assist in the arrangement of visits for external guests.
To handle ad hoc projects and assignments as required to support operational needs of the President’s Office or the Institute.