Executive Assistant to Senior Leaders – Global Finance

Alexis Services Limited; Hong Kong; On-site; HKD 360,000 - 600,000; Full time

Job summary

Alexis Services Limited in Hong Kong seeks an experienced Secretary to provide high‑quality administrative and executive support to senior leadership in a fast‑paced investment environment. You will manage complex calendars across time zones, coordinate cross‑border travel, handle correspondence, and liaise with internal and external stakeholders to ensure smooth operations.

The role requires five years’ experience, bilingual English and Chinese, and proficiency in Outlook, Word, Excel and

Qualifications

• Minimum 5 years of secretarial or executive assistant experience supporting senior stakeholders.
• Prior exposure to investment banking, private equity, venture capital, or corporate professional services environments preferred.
• Associate degree or higher; relevant professional secretarial qualifications are an advantage.
• Proven ability to manage multiple senior stakeholders concurrently in a high-volume, fast-paced setting.
• Solid planning, organizational, multitasking, and time-management skills, with the ability to manage competing priorities effectively.
• High level of accuracy and exceptional attention to detail.
• Uncompromising standards of integrity, professionalism, and composure under pressure.
• Proactive, diligent, and resourceful disposition with excellent interpersonal and communication skills.
• Fully bilingual in English and Chinese (spoken and written).

Responsibilities

• Provide comprehensive secretarial and executive administrative support to senior management
• Serve as a primary liaison between senior leadership and internal/external stakeholders
• Manage complex calendars, meeting schedules, cross-border travel arrangements, and expense claims
• Handle correspondence and incoming communications, prioritizing urgent matters
• Undertake ad hoc administrative projects and assignments as required

Skills

Calendar management

Stakeholder liaison

Bilingual English/Chinese

Executive support

Microsoft Office

Education

Associate degree or higher

Tools

Outlook

Word

Excel

PowerPoint

Job description

Alexis Services Limited in Hong Kong seeks an experienced Secretary to provide high‑quality administrative and executive support to senior leadership in a fast‑paced investment environment. You will manage complex calendars across time zones, coordinate cross‑border travel, handle correspondence, and liaise with internal and external stakeholders to ensure smooth operations.

The role requires five years’ experience, bilingual English and Chinese, and proficiency in Outlook, Word, Excel and