Secretary

Alexis Services Limited; Hong Kong; On-site; HKD 360,000 - 600,000; Full time

Job summary

Alexis Services Limited in Hong Kong seeks an experienced Secretary to provide high‑quality administrative and executive support to senior leadership in a fast‑paced investment environment. You will manage complex calendars across time zones, coordinate cross‑border travel, handle correspondence, and liaise with internal and external stakeholders to ensure smooth operations.

The role requires five years’ experience, bilingual English and Chinese, and proficiency in Outlook, Word, Excel and

Qualifications

• Minimum 5 years of secretarial or executive assistant experience supporting senior stakeholders.
• Prior exposure to investment banking, private equity, venture capital, or corporate professional services environments preferred.
• Associate degree or higher; relevant professional secretarial qualifications are an advantage.
• Proven ability to manage multiple senior stakeholders concurrently in a high-volume, fast-paced setting.
• Solid planning, organizational, multitasking, and time-management skills, with the ability to manage competing priorities effectively.
• High level of accuracy and exceptional attention to detail.
• Uncompromising standards of integrity, professionalism, and composure under pressure.
• Proactive, diligent, and resourceful disposition with excellent interpersonal and communication skills.
• Fully bilingual in English and Chinese (spoken and written).

Responsibilities

• Provide comprehensive secretarial and executive administrative support to senior management
• Serve as a primary liaison between senior leadership and internal/external stakeholders
• Manage complex calendars, meeting schedules, cross-border travel arrangements, and expense claims
• Handle correspondence and incoming communications, prioritizing urgent matters
• Undertake ad hoc administrative projects and assignments as required

Skills

Calendar management

Stakeholder liaison

Bilingual English/Chinese

Executive support

Microsoft Office

Education

Associate degree or higher

Tools

Outlook

Word

Excel

PowerPoint

Job description

The Secretary provides high-quality administrative and executive support to senior leadership within the investment division, ensuring smooth day-to-day operations and effective coordination across a dynamic stakeholder group. This role is highly coordination-focused, with a strong emphasis on complex calendar management, scheduling across time zones, and supporting senior executives in a fast-paced, deal-driven environment. The individual will act as a trusted point of contact, demonstrating sound judgment, flexibility, and a service-oriented mindset in supporting both business operations and occasional executive-level administrative needs.

Responsibilities:

Provide comprehensive secretarial and executive administrative support to senior management

Serve as a primary liaison between senior leadership and internal/external stakeholders

Manage complex calendars, meeting schedules, cross-border travel arrangements, and expense claims

Handle correspondence and incoming communications, prioritizing urgent matters

Undertake ad hoc administrative projects and assignments as required

Requirements:

Minimum 5 years of relevant secretarial or executive assistant experience, ideally supporting senior stakeholders at the Director level and above

Prior exposure to investment banking, private equity, venture capital, alternative investments, or corporate professional services environments preferred

Associate degree or higher; relevant professional secretarial qualifications are an advantage

Proven experience supporting multiple senior stakeholders concurrently in a high-volume, fast-paced setting

Solid planning, organizational, multitasking, and time-management skills, with the ability to manage competing priorities effectively

High level of accuracy and exceptional attention to detail

Uncompromising standards of integrity, professionalism, and composure under pressure

Proactive, diligent, and resourceful disposition with excellent interpersonal and communication skills

Fully bilingual in English and Chinese (spoken and written)

Proficient in standard office productivity applications (Outlook, Word, Excel, PowerPoint)