Office Manager - newly established hedge fund

Selby Jennings; Hong Kong; On-site; HKD 420,000 - 600,000; Full time

Job summary

Selby Jennings is seeking an experienced Office Manager to support senior leadership and oversee daily operations for the Hong Kong office. This highly visible role combines executive support, office management, vendor coordination, and employee engagement to ensure smooth operations and strong partnership with senior stakeholders.

The successful candidate will manage calendars, travel, budgets, facilities, and events while upholding a professional, discreet service mindset in a fast-paced

Qualifications

• Bachelor's degree or equivalent.
• 4+ years of experience in Executive Assistant, Office Manager, Administration Manager, or similar roles.
• Prior experience within asset management, hedge funds, private equity, family offices, investment banking, or financial services preferred.
• Demonstrated experience supporting senior executives or C-suite stakeholders.
• Strong organisational and project management skills with excellent attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, discreet, and highly service-oriented approach.
• Excellent communication skills in English. Cantonese and Mandarin would be advantageous.
• Advanced proficiency in Microsoft Office.

Responsibilities

• Provide proactive and confidential support to senior executives, including complex calendars, meetings, and international travel arrangements.
• Oversee the daily operations of the Hong Kong office, manage budgets, vendor relationships, service providers, and contract renewals.
• Organise corporate events, town halls, leadership visits, offsites, and engagement activities; coordinate client events and hospitality.

Skills

Executive support

Calendar management

Stakeholder liaison

Multitasking

Discretion

Communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Our client is a leading international asset management firm with a strong global presence and a collaborative, high-performance culture.

They are seeking an experienced Office Manager to support senior leadership while overseeing the day-to-day operations of their Hong Kong office.

This is a highly visible position that combines executive support, office management, vendor coordination, and employee engagement responsibilities. The successful candidate will play a key role in ensuring the smooth running of the office while acting as a trusted partner to senior stakeholders.

Key Responsibilities

Our client is a leading international asset management firm with a strong global presence and a collaborative, high-performance culture.

They are seeking an experienced Office Manager to support senior leadership while overseeing the day-to-day operations of their Hong Kong office.

This is a highly visible position that combines executive support, office management, vendor coordination, and employee engagement responsibilities. The successful candidate will play a key role in ensuring the smooth running of the office while acting as a trusted partner to senior stakeholders.

Executive Assistant Support

• Provide proactive and confidential support to senior executives.
• Manage complex calendars, meetings, and international travel arrangements.
• Coordinate board meetings, investor meetings, and internal leadership meetings.
• Prepare presentations, meeting materials, reports, and correspondence.
• Handle expenses, invoices, and administrative documentation.
• Act as a key liaison between internal teams and external stakeholders.

Office Management

• Oversee the daily operations of the Hong Kong office and ensure a professional working environment.
• Manage office budgets, vendor relationships, service providers, and contract renewals.
• Coordinate office maintenance, facilities management, and workplace initiatives.
• Ensure compliance with local regulatory, licensing, and corporate governance requirements.
• Manage office supplies, insurance policies, and business continuity procedures.
• Support office relocation, renovations, and space planning projects when required.

Events & Employee Engagement

• Organise corporate events, town halls, leadership visits, offsites, and employee engagement activities.
• Coordinate client events and hospitality arrangements.
• Partner with regional and global teams on workplace and culture initiatives.

Requirements

• Bachelor's degree or equivalent.
• 4+ years of experience in Executive Assistant, Office Manager, Administration Manager, or similar roles.
• Prior experience within asset management, hedge funds, private equity, family offices, investment banking, or financial services preferred.
• Demonstrated experience supporting senior executives or C-suite stakeholders.
• Strong organisational and project management skills with excellent attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, discreet, and highly service-oriented approach.
• Excellent communication skills in English. Cantonese and Mandarin would be advantageous.
• Advanced proficiency in Microsoft Office.

What's on Offer

• Opportunity to join a reputable international asset management platform.
• Exposure to senior business leaders and strategic initiatives.
• Stable and collaborative working environment.
• Competitive compensation and benefits package.
• Long-term career progression opportunities within a growing business.