Executive Assistant - Contract

Robert Half Hong Kong Limited; Hong Kong; On-site; HKD 600,000 - 900,000; Full time

Job summary

Robert Half Hong Kong Limited is seeking an experienced Executive Assistant to provide high-level support to senior stakeholders in Private Wealth. You will manage complex calendars, coordinate meetings, and support client engagements across Asia.

The role requires 8+ years of executive support, fluency in English and Mandarin, and discretion in handling confidential information. You will arrange travel, events, and ad hoc projects in a fast-paced, global environment.

Qualifications

• Diploma or Degree in Business Administration or related discipline.
• 8 years' experience providing executive support to senior management.
• Experience in asset management/financial services preferred.
• Ability to handle confidential information with discretion.
• Fluent in English and Mandarin.

Responsibilities

• Provide comprehensive executive support to senior Private Wealth professionals, including CRMs, client service teams, and project management teams.
• Manage complex calendars, meeting schedules, conference calls, room bookings, events, and travel arrangements.
• Support client meetings, investor visits, road shows, due diligence sessions, seminars, webinars, and conferences.
• Manage end-to-end travel arrangements including flights, hotels, transportation, visas, and travel documentation.
• Assist with corporate events, employee engagement initiatives, and ad hoc projects as required.

Skills

Executive support

Calendar management

Travel arrangements

Event coordination

Multilingual

Education

Diploma or Degree in Business Administration

Tools

Microsoft Outlook

Calendar tools

Job description

Our client is a leading global asset management firm with a strong presence across Asia and international markets. They are seeking an experienced Executive Assistant to provide high-level support to senior stakeholders within the Private Wealth business. This is an excellent opportunity for a proactive, detail-oriented professional who thrives in a fast-paced, global environment.

The Role

• Provide comprehensive executive support to senior Private Wealth professionals, including Client Relationship Managers (CRMs), Client Service teams, and Project Management teams.
• Manage complex calendars, meeting schedules, conference calls, room bookings, events, and travel arrangements.
• Support client meetings, investor visits, road shows, due diligence sessions, seminars, webinars, and conferences.
• Manage end-to-end travel arrangements including flights, hotels, transportation, visas, and travel documentation.
• Assist with corporate events, employee engagement initiatives, and ad hoc projects as required.

Your Profile

• Diploma or Degree in Business Administration or a related discipline.
• Minimum 8 years' experience providing executive support to senior management within a corporate environment.
• Previous experience within asset management, financial services, banking, private wealth, or a multinational organization is highly preferred.
• Ability to handle confidential information with discretion and professionalism.
• Comfortable working in a fast-paced, dynamic, and globally connected environment, including occasional flexibility business hours.
• Fluent in English and Mandarin with excellent written and verbal communication skills.

Apply Today

To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted.

Reference Number: 67010-0013516578

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