Executive Assistant

The Edge Partnership; Hong Kong; On-site; HKD 600,000 - 900,000; Full time

Job summary

The Edge Partnership is seeking an exceptionally polished, proactive Executive Assistant to support a senior investment executive and team within a fast-paced hedge fund environment. Sound judgment, absolute discretion, and superb calendar management across multiple time zones are essential.

Responsibilities include coordinating meetings with investors and service providers, preparing briefing materials, and managing travel logistics.

Qualifications

• 7–10 years of Executive Assistant experience supporting senior executives.
• Experience in hedge funds or financial services preferred.
• Excellent English communication; Cantonese and/or Mandarin advantageous.
• Strong organizational skills and ability to handle confidential information.

Responsibilities

• Provide dedicated support to the senior investment executive and team.
• Manage complex calendars across multiple time zones.
• Coordinate internal and external meetings, investor meetings, board meetings, and conferences.
• Screen and prioritize correspondence; prepare agendas and briefing materials; take notes and action items.
• Arrange international travel, visas, accommodations, and logistics; manage travel packs.

Skills

Organizational skills

Prioritization

Communication skills

Discretion

English proficiency

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Our client, a leading Hedge Fund is seeking an exceptionally polished, proactive, and highly organized Executive Assistant to support a senior investment executive and team. This is a pivotal role that requires sound judgment, absolute discretion, and the ability to operate effectively within a fast-paced, high-performance investment environment.

This opportunity is ideal for an experienced Executive Assistant who thrives in a fast-paced environment and enjoys being a trusted right-hand partner to senior leadership.

Key Responsibilities:

Executive Support

• Provide dedicated support to the Managing Partner, CIO, Portfolio Manager, or senior investment professional.
• Manage complex and constantly changing calendars across multiple time zones.
• Coordinate internal and external meetings, investor meetings, board meetings, and conference attendance.
• Screen, prioritize, and manage incoming correspondence and communications.
• Prepare agendas, presentations, briefing materials, meeting notes, and follow-up action items.
• Anticipate needs, identify scheduling conflicts, and proactively resolve issues before they arise.

Travel & Logistics

• Arrange intricate international travel itineraries, including flights, visas, accommodation, ground transportation, and dining reservations.
• Prepare detailed travel packs and ensure seamless execution of travel plans.
• Manage last-minute changes and provide support during business trips as required.

Stakeholder Coordination

• Act as a key liaison between the executive and investors, clients, service providers, senior management, and internal teams.
• Build strong relationships while maintaining professionalism, confidentiality, and diplomacy.
• Coordinate communication and meeting logistics with global stakeholders across Asia, Europe, and the United States.

Business Administration

• Process expense claims, invoices, reimbursements, and corporate credit card reconciliations.
• Assist with preparation of reports, presentations, and investment-related documentation.
• Maintain accurate records, filing systems, and contact databases.
• Support special projects and strategic initiatives as directed.

Office & Team Support

• Provide support for team events, offsites, investor conferences, and business development initiatives.
• Coordinate onboarding logistics for new hires and visitors where required.
• Assist with office administration and vendor management as needed.

Qualifications & Experience

• Bachelor's degree preferred.
• Minimum 7-10 years of Executive Assistant experience supporting senior executives, ideally within hedge funds, asset management, private equity, investment banking, or financial services.
• Exceptional organizational and prioritization skills.
• Strong business acumen and ability to exercise discretion and confidentiality.
• Excellent verbal and written communication skills in English
• Cantonese and/or Mandarin language skills would be advantageous.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Teams.
• Ability to remain calm under pressure and manage competing priorities.